PURPOSE: Responsible for all activities in the Accounts Payable function and support for month- end close activities including JE’s, accrual entries and account reconciliation.
GENERAL RESPONSIBILITIES:
- Ensures timely payments of vendor invoices and expense vouchers and resolve disputes.
- Matches PO’s, receiving records and invoices to support payment internal controls policy.
- Reviews applicable accounting reports and accounts payable register to ensure accuracy.
- Reconcile AP to AP Aging, accrued expenses, sales tax payable, PPD accounts.
- Identify, review and analyze expense reports and investigate/escalate those reports not in compliance with Corp. Expense policy.
- Manage payments to all vendors: Cut checks, process wires and ACH transactions.
- Works closely with external auditors to ensure timely and accurate reports for the yearly audit function.
- Calculates and pays all sales and use taxes to appropriate states.
KNOWLEDGE AND SKILL REQUIREMENTS:
- Knowledge of Microsoft Office Software
- Knowledge of Great Plains helpful
- Great organizational skills and attention to detail
- Ability to work well with vendors and fellow employees to resolve issues
- Ability to prioritize tasks and follow up appropriately
- Must be motivated and able to work independently with minimum supervision
EDUCATION AND EXPERIENCE:
- A minimum of a Bachelor’s of Science Degree in Accounting or equivalent combination of experience and/or education required.
- A minimum of 5 years experience in Accounts Payable and General Ledger functions required.
- Experience in fiscal/monthly closures, audit processes, and financial reporting.
GENERAL REQUIREMENTS:
- Adapts to change, open to new ideas and responsibilities.
- Uses resources efficiently, strives to reduce cost, part of the budgeting process.
- Communicates well (written and verbal), delivers presentations, has good listening skills.
- Good listener, committed to finding solutions to problems, works well with difficult people.
- Works well with internal and external customer, promotes a positive image of the company, and strives to solve issues raised by customers.
- Meets deadlines, works independently, accountable, maintains focus, punctual, good attendance record.
- Honest, accountable, maintains confidentiality.
- Provides the information people need to know to do their jobs and to feel good about being a member of the team, unit and/or the organization; provides individuals information so that they can make accurate decisions; is timely with the information. Effectively communicates up and down the chain of command.
- Takes action, seeks new opportunities, and strives to see projects to completion within the boundaries of the job description.
- Pursues everything with energy, drive, and a need to finish; seldom gives up before finishing, especially in the face of resistance or setbacks.
- Strives to understand contributing factors, works to resolve complex situations.
- Manages workload, works efficiently, and meets goals and objectives.
- Strives to eliminate errors, accurate work is a priority, seeks opportunities to improve product/services; compliant with quality system requirements.
- Meets deadlines, establishes appropriate priority, and gets the job done in a timely manner.
- Accountable to team, works to meet established deliverables, appreciates view of team members, respectful.
PHYSICAL REQUIREMENTS:
- Constantly sit, frequently stand and walk. Constantly using hands to finger, handle or feel. Constantly reach with hands or arms. Occasionally stoop, kneel, crouch, and or crawl. Constantly talk or hear. Lift approximately 1-10 lbs., 1-33% of the time. Carry 1-10 lbs., 1-33% of the time. The work environment for this job is very quiet.
BENEFITS:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Flexible schedule
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Parental leave
- Professional development assistance
- Referral program
- Tuition reimbursement
- Vision insurance