THE ROLE: PEOPLE & HRIS COORDINATOR (NY)
We are looking for a meticulous and tech-savvy People & HRIS Coordinator to join the People Team. The People & HRIS Coordinator will report to the Talent Acquisition Manager.
This role will be responsible for managing and maintaining all HRIS databases, ensuring data integrity and recordkeeping, providing technical human resource support, and regular administrative support for the human resource day to day functions. This role requires a detail-oriented individual with strong analytical skills, a deep understanding of human resource processes and systems, and enjoys systems-based work.
Responsibilities:
- Manage and maintain the HRIS, ensuring the system is up-to-date and operating efficiently.
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Oversee and effectively communicate system changes, upgrades, enhancements, coordinating with IT and software vendors as needed.
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Ensure the accuracy and integrity of HR data through regular audits and validation checks.
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Manage data input, updates, and maintenance, ensuring compliance with company policies and legal requirements.
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Provide system support and troubleshooting assistance to all users.
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Support developing and delivering of training sessions for HRIS users to ensure effective utilization of the system.
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Provide administrative support for all human resources day-to-day responsibilities such as background checks, exit letters, ORG chart updates, etc.
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Generate and analyze human resources reports and metrics, providing insights for decision-making.
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Develop custom reports as required to meet the specific needs of various HR functions.
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Identify opportunities to streamline human resource processes through better utilization of the HRIS.
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Collaborate with People Team to improve new HRIS processes and procedures for data collection and employment record keeping.
- Ensure the security and confidentiality of human resources and employee data.
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Stay current with data privacy laws and ensure data distribution is compliant with all relevant regulations.
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Coordinate with vendors for system support, troubleshooting, and enhancements.
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Periodic audits of employment records, etc.
- Maintain accurate and up-to-date employment records.
What we’re looking for:
- Bachelor’s degree in Human Resources, Information Technology, Business Administration, or a related field.
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1 -3 years of experience as an HRIS Coordinator or in a similar role, experience within retail/hospitality/food companies preferred.
- Strong understanding of HR processes and practices.
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Proficiency with HRIS software, UKG or related system experience preferred.
- Excellent analytical and problem-solving skills.
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Strong attention to detail and a high level of accuracy.
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Excellent communication and interpersonal skills.
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Ability to handle confidential information with discretion.
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Knowledge of employment legislation, regulations, etc.
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Superb organizational and communication skills; high emotional intelligence and integrity are vital.
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Ability to work in a fast-paced environment and manage multiple priorities.
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Strong analytical and decision-making skills.
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Competency in Microsoft Office applications, especially Excel
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Resilient, self-motivated, and able to work well under pressure.
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Adaptability and flexibility – you recognize that in the food industry, anything can – and will – happen and you’re able to calmly troubleshoot issues.
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Passion for what you do – you enjoy the process of creating something from start to finish and are motivated to continuously hone your craft and technique.
- Collaborative spirit and commitment to Levain’s core values – you’re a team player and willing to lend a hand or elevate those around you.
Compensation:
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$70,000 - $75,000 plus 10% annual bonus potential
Benefits:
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Health, Vision, Dental Insurance
- Employer-funded Healthcare Reimbursement Account
- Additional supplemental benefits: Commuter/Bike-Share Benefits, Employee Assistance Program, 14 Weeks Fully Paid Parental Leave, etc.
- Annual Bonus Potential
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Four Weeks of Paid Time Off
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401K with 3.5% Company Match
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Opportunity for growth and career development
About Us:
Competitive triathletes and passionate bakers, Pam Weekes and Connie McDonald left their careers to open a small bread shop in New York City in 1995 — Levain Bakery.
One day, they baked a BIG chocolate chip walnut cookie as energy for triathlon training. At Levain, a batch of these 6-ounce cookies flew off the shelves, and an icon was born. The cozy shop on West 74th Street became a neighborhood favorite and a destination for epicurious visitors from around the world, hungry for “the cookie.”
From the start, Pam, Connie and team baked everything fresh on-site each day, donating the day’s leftovers to charity — and we still do, nearly 30 years later. Today, Levain has bakeries across the country (with more to come!), plus ecommerce gift boxes to treat cookie lovers in every state.
Every day, we strive to embody our company’s five core values:
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Welcome All- we are all in it together
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Work Hard and Be Nice- we go above and beyond
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Lead with Heart- we do the right thing
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Rise Up- we are proactive
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Savor It- we are present and find the fun!