Job Overview:
The Accounts Receivable & Accounts Payable Bookkeeper will be responsible for managing all aspects of the company's receivables and payables. This includes invoicing, payment processing, account reconciliation, and maintaining accurate financial records. The ideal candidate will have experience working with QuickBooks and Buildertrend, ensuring seamless financial operations and accurate reporting. The candidate will be critical in managing the company's outstanding invoices, monitoring payments, and resolving customer inquiries.
Key Responsibilities:
- Accounts Receivable:
- Prepare and issue invoices to clients in a timely manner.
- Verify invoice accuracy, including pricing, terms, and discounts.
- Ensure proper documentation is attached to invoices.
- Monitor and follow up on outstanding invoices.
- Respond to customer inquiries regarding invoices, payments, and account statements in a professional and timely manner.
- Establish and maintain positive relationships with customers to facilitate prompt payments.
- Reconcile payments with outstanding invoices and resolve discrepancies.
- Follow up on overdue accounts to secure timely payments.
- Generate aging reports and provide regular updates on receivables status.
- Accounts Payable:
- Review and verify invoices and purchase orders.
- Process payments to vendors and subcontractors.
- Reconcile vendor statements and resolve discrepancies.
- Maintain accurate and organized accounts payable records.
- General Bookkeeping:
- Record and categorize financial transactions.
- Perform bank reconciliations.
- Assist with month-end and year-end closing procedures.
- Maintaining and improving job costing system
- Prepare financial reports as needed.
- Software Utilization:
- Use QuickBooks for accounting and financial management.
- Utilize Buildertrend for timesheet recording, financial tracking, and invoicing.
- Ensure data accuracy and integrity across all platforms.
- Other:
- Work with appropriate staff and Project Managers to determine the cause of major variances to Job Budgets.
- Schedule a Weekly/Monthly job cost meeting to review Job Cost Reports with Project Managers & Management Team.
- Develop, maintain and communicate all policies and procedures required to maintain the job costing system to all system users.
- Become a Buildertrend expert by developing an in-depth knowledge of how the system works and helping users to understand what they need to do to maintain it properly.
- Assess and strengthen internal controls such as evaluating all expenditures.
- Prepare and record journal entries as required.
- Audit & Analyze Job Cost Reports to ensure the proper recording of data.
- Schedule quarterly Financial Statement reviews with the Management Team.
- Perform variance analysis with explanations against prior year and budgeted financial statements.
- Provide the Management Team with recommendations and alternatives for maximizing revenues and profits.
- Develop, oversee and audit an accurate inventory management system.
- Qualifications:
- Proven experience as a bookkeeper, specifically in accounts receivable and accounts payable.
- The ideal Accounts Receivable/Payroll must have experience preparing Financial Forecasts and Budgets
- Proficiency in QuickBooks is essential.
- Proficiency in Buildertrend is a plus.
- Strong understanding of accounting principles and practices.
- Excellent attention to detail and accuracy.
- Strong organizational and time management skills.
- Ability to communicate effectively with clients, vendors, and team members.
- Proficiency in Microsoft Office Suite, particularly Excel.
- High level of integrity and professionalism.
- Strong interpersonal and communication skills.
- Ability to work independently and as part of a team.
- Knowledge of relevant accounting principles and regulations.
- An initiator with the ability to identify issues and resolve problems independently and as a member of our management team.
- Must be flexible and able to adapt to the needs of a growing company and have a strong desire to grow with the company.
- Ability to complete tasks accurately and timely with minimal supervision.
- Excellent analytical skills with attention to detail and the ability to focus on big picture issues.
- Exceptional organizational skills with the ability to multi-task projects as needed.
- The ability to work in a diverse environment with all levels of employees.
- The ability to write reports that are understandable regardless of the financial knowledge of the audience.
- The ability and desire to do whatever it takes to meet business critical deadlines.
- Education & Experience:
- Bachelor’s degree in accounting, Finance, or related field preferred.
- Minimum of 3 years of bookkeeping experience, preferably in the construction industry.
- What We Offer:
- Competitive salary.
- Opportunities for professional growth and development.
- A supportive and collaborative work environment.
- The chance to be a part of a dynamic and growing company.
DOTZ Inc. is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
This position offers the opportunity to work in a dynamic environment where attention to detail and accuracy are highly valued. If you have a passion for numbers and enjoy working in a collaborative team setting, we encourage you to apply.
Job Type: Full-time
Pay: $23.05 - $26.00 per hour
Expected hours: 35 – 50 per week
Benefits:
- Opportunities for advancement
- Paid sick time
- Paid time off
Experience level:
Physical setting:
Schedule:
- 8 hour shift
- Monday to Friday
- Overtime
- Weekends as needed
Supplemental pay types:
Experience:
- Accounting: 1 year (Required)
- Microsoft Excel: 1 year (Required)
Language:
- English and Spanish (Preferred)
Ability to Commute:
- Van Nuys, CA 91411 (Required)
Ability to Relocate:
- Van Nuys, CA 91411: Relocate before starting work (Required)
Work Location: In person