Job Title: Administrative Assistant/Receptionist
Summary: To perform secretarial duties to provide administrative and organizational support for the office by performing the following duties.
Duties and Responsibilities include the following. Other duties may be assigned.
1. Answers multi-line telephone system, takes accurate messages, and screens and directs telephone calls for management in a professional manner.
2. Processes incoming and outgoing mail on a daily basis by operating postage meter.
3. Composes, prepares and proofreads correspondence, office memos and reports on computer and maintains confidentiality when required.
4. Designs and implements forms for use within office by applying knowledge of software applications, and update as needed.
5. Creates and maintains proper response letters on computer for various incoming correspondence.
6. Maintains files in an organized and accessible manner to include updating information, purging files on a regular basis and creating new filing systems as needed.
7. Provides administrative support for special projects to include research, compiling data and preparation of summary reports based on results.
8. Prepares designer for scheduled appointments by compiling appropriate digital and physical paperwork
9. Reviews and audits designer paperwork before submission of orders.
10. Inventories and orders office supplies and equipment as directed.
11. Operates standard office equipment efficiently to include:
- multi-line telephone
- typewriter
- computer with printer
- photocopy machine
- facsimile machine
- calculator
- dictaphone
12. Maintains showroom for appearance and helps ensure proper samples are displayed
13. Performs other related duties as assigned.
Skills:
Interpersonal Skills
Oral Communication Skills
Written Communication Skills
Reading Skills
Customer Relations
Professionalism
Filing
Math Aptitude
Organization
Planning
Time Management
Computer Literacy
Keyboard Skills
Education/Experience:
High School Diploma or Equivalent. Prior secretarial experience helpful.
Job Type: Full-time
Pay: $20.00 - $23.00 per hour
Benefits:
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Education:
- High school or equivalent (Required)
Experience:
- Microsoft Office: 1 year (Preferred)
- Customer Service: 1 year (Preferred)
Work Location: In person