Fencing Manufacturer & Distribution Company is currently searching for a Branch Administrator reporting to the Branch Manager, at our Portland, OR office.
Job Duties and Responsibilities:
- Is responsible to the branch manager on the local level with a strong working relationship to the corporate credit manager and related corporate staff.
- The ability to maintain a positive working relationship with all branch personnel.
- Bills daily and prepares billing invoice generation to be mailed to respective customers.
- Collection of delivered shipping documents and subsequent billing
- Process Back-order shippers are then delivered back to the yard staff.
- Collections for the local branch, must understand accounts receivable and its aging.
- Identify delinquent accounts and insufficient payments as well as notification to the customers
- Preparation of financial reports by collecting, analyzing and summarizing account information and trends
- Posting payments to customer accounts once money is receiving by cash payments via cash, checks and credit cards. This is done daily with copies of same sent to corporate.
- Verifies accounts by reconciling statements and transactions
- Resolves account discrepancies by investigating documentation; issuing stop payments, payments, or adjustments.
- Prepares month end statements for each customer.
- Receives invoices from vendors while checking them for accuracy against purchase orders and receipts then send them to the appropriate manager for signoff approvals
- Forwards the approved for payment invoices on to corporate for payment
- Is responsible for the petty cash within the branch and its reconciliation. Postage meter, as well.
- Maintains financial historical records by filing accounting documents according to GAAP and state requirements.
- Contributes to the team effort by accomplishing related results as needed.
- Lien law knowledge in Oregon and Washington
Education / Skills Required
· Minimum high school diploma, 2yr or more college degree preferred.
· Minimum 4-6 years A/P and A/R experience.
· MAS 200 proficiency preferred. 10 key by touch.
· Proficiency in Microsoft Word and Excel required.
· Confidentiality and professionalism required.
· Strong mathematical aptitude
· Detail oriented, self-motivated.
EEO and Drug Free Workplace
Job Type: Full-time
Pay: $22.00 - $28.00 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
- No nights
- No weekends
- Overtime
People with a criminal record are encouraged to apply
Experience:
- AP/AR: 3 years (Preferred)
- Collection Call: 1 year (Preferred)
- Microsoft Excel: 2 years (Preferred)
Work Location: In person