Payroll Clerk Job Description
Job Title: Payroll Clerk FSLA: Non-Exempt
Reports to: Payroll Manager Pay Grade: PAYRL
Dept. /School: Payroll Department/ Calendar Days: 226
Donaldson Administration Bldg.
Revised: 1.1.2020
Primary Purpose
Compile and prepare regular district payroll, including related reports and deposits. Work under moderate supervision to ensure accurate and timely preparation of payroll records according to prescribed procedures and regulations.
Qualifications
Education/Certification/Experience:
- High school diploma or GED
Special Knowledge/Skills:
- Knowledge of basic payroll accounting procedures
- Ability to maintain accurate and auditable records
- Ability to use software to create spreadsheets, databases, and do word processing
- Proficiency in keyboarding and file maintenance
- Strong attention to detail and problem solving skills
- Ability to work with numbers in accurate and rapid manner to meet established deadlines
- Effective organizational, communication, and interpersonal skills
Major Responsibilities and Duties
Payroll Accounting:
1. Prepare accurate district payroll for distribution to employees following established procedures.
2. Receive and audit time sheets for all district employees. Calculate employee wages, salaries, hours worked, overtime pay, and determine withholdings, deductions, and net pay.
3. Balance payroll earnings and deductions; initiate related transfers of funds and deposits.
4. Maintain district payroll registers, employee payroll information, and other original documentation in an orderly and accurate manner in accordance with state, federal, and district requirements.
Data Entry:
5. Prepare and post all payroll changes including payroll deductions, extra duty pay, professional dues, leave days, and final pay.
6. Payroll records and reports
7. Resolve payroll discrepancies by collecting and analyzing information.
Payroll Clerk Job Description
8. Compile, maintain, and file all reports, records, and other documents as required including maintaining payroll and related files such as payroll records, absent-from-duty reports, and timesheets.
9. Prepare and submit payroll reports and forms including those required by Internal Revenue
Service, Texas Workforce Commission, Texas Retirement System, Federal Insurance
Contributors’ Act (FICA), Medicare, Texas New Hire Reporting, and Worker’s Compensation
Commission.
Other:
10. Work cooperatively with human resource department, principals, department heads, campus and department secretaries, and employees to ensure accuracy of information reported.
Resolve payroll problems and inquiries.
11. Respond to requests from financial institutions regarding verification of employment.
12. Maintain confidentiality of information.
13. Follow district safety protocols and emergency procedures.
Supervisory Responsibilities
None
Evaluation
The Payroll Clerks evaluation is a responsibility resting with the Payroll Manager. An evaluation shall be completed in writing at least once during the course of the school year.
Work Environment
Mental Demands/Physical Demands/Environmental Factors:
Tools/Equipment Used: Standard office equipment including personal computer and peripherals
Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching
Lifting: Occasional light lifting and carrying (less than 15 pounds)
Environment: May work prolonged or irregular hours
Mental Demands: Work with frequent interruptions to meet established deadlines; maintain emotional control under stress
Payroll Clerk Job Description
This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.
Job Type: Full-time
Pay: From $18.16 per hour
Benefits:
- Dental insurance
- Employee assistance program
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Work Location: In person