MOS Codes: None
Education and Experience: A High School diploma, GED or higher and five (5) years of administrative support or records management experience.
Licenses and Certificates: Valid Texas Class "C" Driver's License or equivalent from another state.
Under general supervision, coordinate, maintain, and disseminate public information records of the City and perform various public information support services.
Perform tasks to ensure proper handling of City open records requests. Involves: Maintain department records in accordance with federal requirements and records management policy and procedures. Assist in the application and implementation of record management policies, procedures including storage, retrieval and disposition. Accept and process legal documents and public records request. Research, retrieve and gather information from diverse sources, including those for litigation, agenda items, articles, speeches and reports, as requested. Respond to open records request in a timely manner.
Perform responsible department administrative duties to assist in ensuring requests for action or information are met. Involves: Log incoming and outgoing correspondence, and sort and distribute mail. Respond and follow up on public inquiries, litigation matters and complaints, or refer them to the appropriate person. Contact staff, officials, other City employees and outside organizations to obtain and provide information. Provide information concerning department policies, practices, procedures and activities. Calculate and provide costs for assembly and duplication of requested documents. Arrange time and place for board, committee, staff meetings or conferences. Notify members of upcoming meetings. Prepare, post and distribute agenda and related materials. Take and transcribe minutes of board, committee and staff meetings. Assist in drafting and disseminating news releases. Perform special projects and other duties as assigned.
Perform related incidental duties contributing to realization of unit or team objectives as required. Includes: Substitute for coworkers, as qualified, to maintain continuity of ordinary operation, if delegated. Provide designated support for projects or activities of others, as instructed. Explain and demonstrate work performed to assist supervisor in training less knowledgeable employees. Comply with safety regulations and maintain materials and supplies.
Please note: This is an unclassified contract position.
Note: Applicants are encouraged to apply immediately. This position will close when a preset number of qualified applicants have been received.
A résumé and/or other documents will not be accepted in lieu of a completed application. Comments such as “See résumé” are not acceptable and will result in the application being considered incomplete.
To qualify for this position, required education, experience, knowledge and skills must be clearly stated on your application’s employment history. We do not use any information on your resume to review if you meet the minimum qualifications for this position.
Failure to fully detail all experience and job duties in the application, or copying/pasting directly from the job specification, or responses referring to your résumé will eliminate you from consideration for the position.