Administrative Support Specialist 1
Location: 631 Chestnut Street, Clearwater, Fl
Schedule: Monday - Friday, 8 am - 4:30 pm (hours may change)
Have you ever thought about working for your local government as a way to help benefit the community? If you are someone with a high attention to detail, who takes pride in their organizational talents, and would like to join a team of dedicated professionals, this could be an opportunity for you.
This is independent administrative office support work. Areas of specialty may include budget, personnel, purchasing, computer support, and other department or subject matter specific services, activities or programs. Duties may include administrative responsibility of one or more specific department-wide operations and activities for the office and/or supporting field personnel. An employee in this class has full departmental responsibility for ensuring the supporting administrative areas of assignment are completed in accordance with laws, policies, and procedures, by given deadlines. At this level, employees regularly develop work processes and procedures and may serve the administrative needs of several managers or supervisors. Problem solving requires research and analysis of a generally routine nature involving the identification and analysis of the components of the problem situation. Completed work is usually evaluated for conformity to policy and requirements. An employee in this class exercises a high degree of independent judgment and is required to have an extensive working knowledge of departmental operations, and in particular, the incumbent’s agency or departmental area of assignment.
Essential Job Functions
- Maintains and monitors case filings and tracking processes to include all court proceedings for officer case management, case tracking and re-inspection reports.
- Provides support and organization of asset requirements for officers including inventory of cell phones, radios, and uniform maintenance.
- Resolves problems with customers, contractors, agencies, vendors, departments and/or service providers.
- Assist in the training and management of volunteer personnel.
- Operates personal computer and performs data processing functions as needed using various software packages and other specialized and routine computer operations.
- Helps facilitate and assist with the required FEMA certification of all personnel and any risk management safety equipment needs for field officers.
- Performs and manages a variety of purchasing needs for office function.
- Coordinates and assists with various special projects as needed for managers, associates and others.
- Maintains conformity with respect to record retention policies.
- Assists with personnel records management.
- Performs any related work as assigned or required.
- Supports senior staff.
- Provides information, assistance, and services to the general public, employees, and others in person, thru computer business applications, by telephone, or by other forms of communication.
- Maintains equipment inventory.
- Prepares and processes requisitions for office/field purchases for materials, supplies, equipment and services receiving and initiating work orders and P card purchase orders
- Performs regular administrative office support for activities.
Position Specific Requirements
- 3 years of clerical experience preparing, processing, and maintaining administrative records; or
- Associate’s degree in a related field plus 1 year experience preparing, processing, and maintaining administrative records; or
- An equivalent combination of education, training, and/or experience.
- Assignment to work a variety of work schedules including compulsory work periods in special, emergency, and/or disaster situations.
Knowledge, Skills, and Abilities
- Knowledge of laws and rules governing procedures and legal requirements encountered in government office operations.
- Knowledge of laws, rules, regulations, policies, and procedures as applied to highly specialized departmental administrative processes connected with delivery of public services, depending on area of assignment, in public safety, medical, health, utility, election, procurement, real estate, utilities, public works, and other department or subject matter specific services, activities or programs.
- Knowledge of the principles and procedures of office management and supervision.
- Knowledge of business English, spelling, arithmetic and bookkeeping standards.
- Skill in operating a personal computer using prescribed software applications including typing into automated computer information systems and skill in the operation of commercial word processing, database, and spreadsheet programs.
- Skill in making formal oral presentations to staff.
- Ability to plan, organize and supervise employees.
- Ability to develop effective office or field work procedures and clerical training programs.
- Ability to provide information correctly and concisely, orally and in writing.
Our benefits rank among the top in the area!
- Looking for a strong retirement? We have you covered as members of the Florida Retirement System (FRS) with investment and pension options.
- We have deferred compensation programs and wellness centers to name a few perks. Check out these and more!
Want To Learn More?
Please review the full classification description with the Physical/Mental Demands and Working Conditions at the below link.
Administrative Support Specialist 1, C19