Womble Bond Dickinson (US) LLP is seeking a full-time Receptionist/Office Coordinator in their Houston, Texas office. The position is multi-faceted, with a strong emphasis on hospitality. Other responsibilities include providing back-up to support services and handling various administrative tasks. The hours for this position are 8:00 a.m. to 5:00 p.m., Monday through Friday.
RESPONSIBILITIES:
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Provide a welcoming atmosphere when greeting and directing clients and guests to conference rooms for meetings and events.
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Answer, screen and forward calls, providing information to callers and taking messages.
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Provide housekeeping services for all conference rooms, break rooms, and kitchens and maintain neatness at the front desk and receptionist lobby area.
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Plan, prepare for, and support internal and client meetings/events in consultation with attorneys and staff, including proficient use of the Event Management System software.
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Place catering orders for internal and client meetings/events.
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Coordinate supply management to include ordering, receiving and tracking inventory of all office consumable products. Communicates with vendors as needed.
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Prepare offices for new hires and visitors, as well as office related invoices.
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Prepare daily office bulletin and maintain office phone list and floor plan.
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Interact with building management regarding maintenance requests.
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Book hotel reservations for visitors.
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Coordinate and provide copying, scanning and printing services to visitors.
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Assist with records management.
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Process mail.
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Other administrative duties as assigned.