Since incorporation in 1986, Dallas Area Habitat for Humanity and its contributors have served over 1600 families and have served as a catalyst for the revitalization of more than 25 communities. Our dream is to not simply build one home at a time, but to transform and nurture communities where our success is only limited by our ability to dream and imagine.
The Purchasing Coordinator at Dallas Area Habitat is an important role on the Procurement Team. Serving as a key point of contact for internal customers and external vendors, he or she is vital to ensuring that our products and supplies are available and that our vendors work in tandem with the Procurement Team to bring our homeowners the homes of their dreams.
Job Summary: Under the direct supervision of the Purchasing Manager, the Purchasing Coordinator is directly responsible for assigned tasks associated with procuring building materials, creating purchase orders for home construction activities at Dallas Area Habitat. This role works across teams such as Construction, Accounts Payable and Homeowner Services to optimize purchasing and material availability in support of DAHFH construction goals.
Essential Duties and Responsibilities:
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Procures materials and services from qualified sources.
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Processes and issues purchase orders timely and accurately.
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Maintains the invoicing approval process.
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Follows appropriate procedures for creating variance purchase orders (VPO) and extra purchase orders (EPO) for additional materials when requested by supervisor.
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Ensures the time and accurate creation of purchase orders through communication with construction managers and other departments, in accordance with DAHFH policies, procedures, and expenditure authorization levels.
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Performs administrative duties such as data collection and database entry.
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Interacts routinely with the Accounting Team and responds to accounting-related inquiries resulting from procurement transactions.
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Performs monthly due diligence tasks on new sub-contractor vendors.
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Prepares estimates and monthly pricing updates on materials and construction related services.
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Maintains vendor files and ensures files contain all proper documentation.
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Assists in invoice resolution to resolve vendor payment issues in a timely manner.
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Uploads important vendor and construction files into SharePoint.
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Performs other job-related duties as assigned.
Qualifications and Skills Required (Minimum):
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High school diploma.
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Construction experience in purchasing, estimating, inventory control or management is a plus
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2+ years of administrative experience or experience in an office setting is a plus.
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Familiarity with databases such as Homefront, Brix Build Pro or comparable platforms, is a plus but not required.
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Proficiency in MS Word, MS Excel, and MS Outlook.
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Knowledge of operating standard office equipment.
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Ability to work unsupervised and function effectively within a team setting.
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Ability to use good judgement and to apply strong problem-solving skills.
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Great organizational and research skills and attention to detail is a must have.
Language Skills:
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Ability to communicate in simple and routine tasks requiring a simple and direct exchange of information on familiar and routine matters.
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Ability to organize and articulate ideas clearly in writing and verbally.
Skills, and Abilities:
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Ability to read and write in English and articulate ideas clearly and concisely.
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Ability to establish and maintain cooperative working relationships with others.
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Ability to inspire confidence and create trust across departments.
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Ability to plan and prioritize projects while focusing on detail orientation and effective time management
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Ability to support a success-oriented, accountable environment within the organization.
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Ability to analyze information, identifying discrepancies and inconsistencies
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Ability to interact with persons of various social, cultural, economic, and educational backgrounds.
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Ability to work as part of a team and in a team environment.
Physical Activity & Requirements:
While performing the responsibilities of the job, the employee is required to talk and hear. The employee is often required to sit and use repetitive motions of the wrists, hands and/or fingers. This is a sedentary position; however, the employee is occasionally required to stand, walk, reach with arms and hands, grasp, climb or balance, and to stoop, kneel, crouch or crawl and lift up to 10pds. Hearing, talking, and vision abilities required by this job include perceiving the nature of sounds at normal speaking levels with or without correction, expressing or exchanging ideas be means of the spoken word and close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal and extensive reading.
Job Requirements:
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This is a full-time, non-exempt position. Standard hours of operation are 8:00 a.m. – 5:00 p.m., Monday through Friday.
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This is a hybrid work environment. Employees work in the office 3 days per week and work from home on Mondays and Fridays.
If you are interested in joining this dynamic team and have a passion for servicing the Dallas Community, please submit for application for consideration of this position.