Position Overview:
The Purchasing Coordinator is responsible for supporting the Division in maintaining accurate vendor listings, pricing and coordinating the communication of production schedules with the Trade partners. This position is also responsible for tracking and reviewing variance spending, working with the local Division and Corporate/regional Estimating department on implementing solutions to minimize future spending.
The office environment is considered to be fast paced while offering multiple opportunities to contribute to the Division’s bottom line.
Duties and Responsibilities:
Maintain the system records with active vendors along with current pricing in the system
to assure accurate budgets.
Coordinate / communicate with vendors to assure their profile is current in the system so
as not to create delays in PO’s or payments for completed work.
Reconcile with vendors on a regular basis to assure payments are flowing properly.
Intervene as required to resolve issues.
Review and release PO’s to vendors weekly. Identify variances that may exist and work
to reconcile those variances in order to provide clarity of expectations on the scope of
work.
Act as key communicator/coordinator between different departments in regards to
purchasing related activities and PO accuracy (departments include Estimating, Design,
Sales, Production);
Coordinate and assemble information required for internal and external parties for the
start of jobs
Work with Production team to build and distribute the production schedule for our trade
partners weekly.
Work with the production team as needed on projects that include the coordination of
communication with vendors.
Track construction variances and initiate fact-based solutions in order to reduce future
variances;
Initiate field requested Estimating and Design changes through a ticketing system;
Communicate with the other Purchasing Coordinators across the Company to evaluate
potential best practice initiatives to consider.
Complete all tasks in a timely manner;
Collaborate with the Purchasing Manager to ensure that Divisional specifications meet
corporate standards;
Other duties as requested by the Division Manager.
Required Education:
● Associates Degree or equivalent.
Knowledge, Skills, and Abilities
2+ years’ experience in the construction industry, Estimating and Purchasing experience a plus
Must have knowledge and skills to use a computer and other related technology such as
Microsoft Suite products, Adobe, and related Builder Systems.
o Excel experience required
o Working knowledge of estimating and purchase order systems
Proficient in reading blueprints and job cost accounting- Plus
Strong trade management skills - Plus
Valid driver license and transportation
Additional Requirements
Self-motivated, able to work productively with little direction or supervision;
Detail oriented and well organized,
Team orientated- likes and works well with others in order to achieve results
Strong problem-solving skills
Physical Requirements
Must be able to remain in a stationary position 75% of time
Must be able to walk over uneven surfaces for long periods of time as needed
Frequently moves small office equipment, paper, etc. weighing up to 15lbs.
Working Conditions
May be required to work in outdoor weather conditions
Predominantly works in office environment
EEO Employer
Job Type: Full-time
Pay: $55,000.00 - $65,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Experience:
- Purchasing: 2 years (Required)
Work Location: In person