Limitless Innovations is looking for an experienced Executive Coordinator to provide high-level administrative support, conduct product sourcing as well as assist with occasional customer service calls. handling information requests from senior executives and performing functions such as: preparing correspondence: emails, letters, memos and files. Will also train and supervise clerical/administrative staff and assist in overall departmental organization.
Responsibilities of the Position
- Maintain high level of confidentiality
- Organize and manage tasks for the owner
- File and retrieve corporate documents, records and reports
- Screen calls and determine priority
- Provide customer service to internal and external customers, as well as back up incoming calls or emails
- Manage and maintain executive's schedules
- Open, sort and distribute incoming correspondence, including faxes and email
- Prepare reports, memos, letters, and other documents, using word processing, spreadsheet, database, and presentation software
- Prepare responses to correspondence containing routine inquiries
- Analyzeexisting procurement systems, vendor agreements, logistical arrangements.
- Compare pricing for needed products and negotiate with vendors.
- Analysis of sales and reports
- Schedule meetings and appointments, as well as travel itineraries
- Coordinate all logistics for events, conferences, and tradeshows
- Drive objectives to allow the business development team to succeed revenue expectations
- Supporting business development through active lead nurturing and developing prospect relationships
Qualifications
- Bachelor’s Degree preferred
- Executive assistance 3+ years
- Product Sourcing 1 year
- Customer Service 1 year
- Communication skills, verbal and written
- Critical thinking and problem solving ability
- Proficient in Microsoft Office business applications, as well as advanced computer skills
- Graphic Design experience a plus
- Ability to effectively manage multiple projects and tasks simultaneously
- Prioritizes and organizes own work to meet agreed upon deadlines
- Possess good judgment, attention to detail, and a keen sensitivity and responsiveness to the Senior Executive
- Energetic and positive attitude
* This position is 100% in-office *
Job Type: Full-time
Pay: $50,000.00 - $70,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- Day shift
- Monday to Friday
Ability to Relocate:
- McHenry, IL: Relocate before starting work (Required)
Work Location: In person