We are a small and thriving firm specializing in commercial cleaning and janitorial services for all types of properties. As we plan to advance our operations, we are seeking an exceptional Office Manager/Bookkeeper & Receptionist to join our team. This role encompassing various responsibilities, from bookkeeping and accounting to office management, collections, and receptionist duties. We are looking for an experienced professional who excels in these areas and is also proficient in Spanish. If you are a highly organized and experienced professional with a strong background in bookkeeping, accounting, office management, collections, and receptionist duties, and if you meet the qualifications listed below, we invite you to apply by submitting your resume detailing your relevant experience and why you are the perfect fit for this role.
Key Responsibilities:
As the Office Manager/Bookkeeper & Receptionist, your role will be multi-faceted and crucial to our company's seamless operation. Your responsibilities will include:
Bookkeeping and Accounting:
- Manage all aspects of bookkeeping, including accounts receivable, accounts payable, and reconciliation.
- Accurately handle payroll for employees and subcontractors.
- Ensure timely payment of vendors, employees, and subcontractors.
- Maintain accurate financial records and reports.
- Prepare and analyze financial statements.
Office Management:
- Oversee the day-to-day operations of our office, ensuring a well-organized and efficient work environment.
- Manage office supplies inventory and make timely orders as needed.
- Handle HR functions, including employee onboarding and offboarding, benefits administration, and maintaining personnel records.
- Act as the primary point of contact for general office inquiries.
- Ensure compliance with all relevant laws and regulations.
Receptionist Duties:
- Greet and assist visitors to the office.
- Answer and manage phone calls and messages.
- Handle incoming and outgoing mail and packages.
- Assist with general administrative tasks as needed.
Collections:
- Manage collections efforts efficiently, ensuring outstanding payments are pursued and resolved.
- Maintain accurate records of collections activities and communicate effectively with clients regarding payment matters.
Qualifications:
To excel in this role, the ideal candidate will possess the following qualifications and skills:
- Extensive experience with QuickBooks Online and advanced knowledge of bookkeeping and accounting principles.
- Proven experience as an office manager, receptionist, or similar role, with the ability to manage a small office efficiently.
- Proficiency in both English and Spanish, with excellent written and verbal communication skills.
- Highly organized and detail-oriented, with a strong sense of responsibility.
- Ability to work independently and prioritize tasks effectively.
- Punctuality and reliability are essential.
- Strong interpersonal skills and a friendly demeanor.
- Knowledge of social media platforms is a plus.
Join us and become a key part of our team as we continue to achieve new milestones in our commercial cleaning and janitorial services industry.
Job Type: Full-time
Pay: $27.00 - $30.00 per hour
Benefits:
- Employee discount
- Paid time off
- Referral program
Schedule:
Supplemental pay types:
- Bonus opportunities
- Signing bonus
Ability to commute/relocate:
- Reseda, CA 91335: Reliably commute or planning to relocate before starting work (Required)
Experience:
- QuickBooks: 6 years (Required)
- Bookkeeping: 6 years (Required)
- Office management: 5 years (Required)
- Accounting: 5 years (Required)
- Accounts payable: 5 years (Required)
- Accounts receivable: 5 years (Required)
Work Location: In person