Candidate must demonstrate the ability to work efficiently both as a team member and independently. The candidate must be capable of following company policies, with the flexibility to support any other needs of the business. Time management and efficiency are crucial. Candidate should have some experience working with multi-phone systems, customer service, data entry, invoicing, filing and credit card processing. Candidate should be able to sit for long periods of time and lift 40+ pounds. The Front Desk receptionist’s hours may vary depending on the time season, 30-40 hours.
Answer phones, direct calls, ask for proper information for messages, give messages to correct manager
o Name, email, date, address, details
o New pool Customer inquiry info
· Data Entry
o Enter receipts
o Enter invoices
o Enter credit card charges
· Matching
o Filing and matching pick tickets with invoices
· Create Estimates- using Quickbooks
o Close examination of formatting and grammar/editing details
· Filing
o Current and future jobs
o Invoices/estimates/contracts
o Receipts with correct statements
o Vendor Files
· Take Credit card payments
· Reconciliation
o Invoices/QuickBooks
o Receipts/QuickBooks
o Credit cards/QuickBooks
· Handling office tasks
§ Generating reports and presentations,
o Setting up for meetings
o Reordering supplies.
o Collecting and sorting mail
· Providing real-time scheduling support by booking appointments and preventing conflicts.
· Greet and assist visitors.
· Answering questions and finding information for employees, vendors, clients, and lenders.
· Cleaning offices
· Tasks as needed for business operations
Job Type: Full-time
Pay: $15.25 - $15.94 per hour
Benefits:
- 401(k)
- 401(k) matching
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Application Question(s):
- How many years of Quickbooks experience do you have?
Education:
- High school or equivalent (Preferred)
Experience:
- Administrative Assistants & Receptionists: 1 year (Preferred)
- Customer service: 1 year (Preferred)
Work Location: In person