Job Overview:
Department of Energy is seeking a detail-oriented Contract Administrator/Specialist I. The Contract Administrator will be responsible for managing all aspects of contracts, from initial negotiation to final execution.
GSSCs will provide support for the following contracts:
· Central Plateau Cleanup Contract
· Hanford 222-S Laboratory Contract
· Hanford Mission Essential Services Contract
· Occupational Medical Services Contract
· Tank Waste Operations Contract
· Waste Treatment and Immobilization Contract
· Support Service Contracts
GSSCs may provide support in the following areas:
· Analyze current processes and make recommendations for process improvements to gain efficiencies and provide consistency between organizations.
· Assist contracting officers and contract specialists with general day-to-day contract administration duties.
· Assist with drafting contract documents.
· Assist with new awards, modifications, and closeouts utilizing procurement system (STRIPES).
· Assist with developing, preparing, scheduling, and presenting instructional and training resources.
· Assist with the preparation of cost/price analysis and estimates.
· Assist with the preparation of various reports.
· Assist with the review and process of contractor invoices in a timely fashion.
· Assist with tracking various actions including updating workload tracking tools.
· Ensure timely and accurate compliance with monthly and quarterly reporting requirements.
· Gather information for various audits or data calls.
· Gather information for various negotiation sessions.
· Support complex subcontract reviews in accordance with DOE and local guidance as requested.
· Support correspondence creation.
· Support in coordinating Contractor Performance Assessment Reporting evaluations such as requesting technical input, technical editing, monitoring schedule, and working with the contracting officers and contract specialist to ensure timely submittal.
· Support in writing complex Pre-Negotiation Plans/Price Negotiation Memorandums, and support DOE contracting personnel in the process for negotiating large, complex, sole source contracting actions.
· Support of HPD actions file merging of files on websites/share drives or other required methods.
· Support writing, developing, issuing, updating and revising policy, desk guides, and procedures.
· Support purchase card program manager with reconciliations, tracking, monitoring, presentation and training activities.
· Support review of contract actions submitted for policy compliance.
· Support the process of contract modifications for Indefinite Delivery/Indefinite Quantity (IDIQ) task orders on directed work scope or reliability projects.
· Support the review and process Requests for Services (RFS) submittals submitted by other DOE contractors.
· Utilize business operations experience to conduct tasks with minimal supervision.
MINIMUM QUALIFICATIONS REQUIRED
Support Level
Minimum Qualifications
Entry Level
· AA degree. Three (3) years of experience in an office setting may be substituted for education.
· Contracting experience not required for entry level.
Junior Level
· BS/BA degree in a business field of study (Accounting, Economics, Management, Marketing, etc.). AA plus three (3) years of experience in business field may be substituted for BS/BA. Six (6) years of experience in a business field may be substituted for BS/BA.
· Minimum of 2 years of experience in procurement or contract administration.
PREFERRED EXPERIENCE & CAPABILITIES
This list is a combination of experience and capabilities the different teams within AMP view as beneficial. No candidate is expected to have experience or capabilities in all areas below; however, if a candidate does possess experience or capabilities listed below, please ensure that it is clearly reflected in the resume, otherwise no credit will be given during the technical evaluation.
Preferred Skills & Capabilities
· Ability to develop high-quality work products, to include proper grammar, spelling, and punctuation.
· Ability to manage work environment and workload with minimum of supervision, based on knowledge of work priorities.
· Ability to perform in a fast-paced, high-stress work environment on highly visible workloads with relative autonomy.
· Ability to set and achieve goals, working successfully as an individual contributor or as part of a team.
· Ability to work with government and contractors/vendors to problem solve and formulate strategies for success.
· Excellent communication responsiveness and customer service skills.
· Excellent written and verbal communications skills.
· Proficiency in Microsoft 365. Expert knowledge of MS Word and Excel highly desired.
· Strong clerical, administrative, and organizational capabilities.
Preferred Experience
· Experience in all areas of Government contract formation, administration, and contract negotiations, either federal or commercial, from small purchases up to $10 Million or more in value.
· Experience in policy preparation and policy management, evaluations, and assessments of contract documents, and quality assurance of contract administration.
· Experience in reading, interpreting, and understanding the regulations associated with the DOE, Procurement, Financial Assistance policies.
· Experience in supporting organizations with, tracking, monitoring, review and coordination efforts.
· Experience interfacing with senior level management.
· Experience performing cost/price analysis (within DOE preferred).
· Experience with other procurement activities such as processing requisitions, purchase orders, and reconciling government or corporate purchase card or credit card statements.
· Experience with technology management tools employed at Hanford.
· Experience with writing Pre-Negotiation Plans/Price Negotiation Memorandums (within DOE preferred).
· Working level knowledge of DOE Hanford processes and procedures.
· Working level knowledge of DOE’s program management practices, policies, and procedures.
· Working level knowledge of Hanford Site mission, activities and priorities.
OTHER REQUIREMENTS
· Non-Disclosure/Conflict of Interest form signed by both the general support contractor and authorized contractor representative must be submitted to procurement before any work/support can start.
· Identification of any conflicts, potential conflicts, or perceived conflicts of interest with any Hanford Site contractors.
· Compliance with site specific safety and security requirements, including badging and office protocols.
· U.S. Citizenship
Job Type: Full-time
Pay: $40.00 - $50.00 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Experience:
- Office management: 6 years (Preferred)
- Contracts: 3 years (Preferred)
- Department of Energy: 3 years (Preferred)
Ability to Commute:
Work Location: In person