This is an In-Person position
Administrative Assistant
Jefferson County County Clerk
Non-Exempt
Description Last Reviewed: 6-25-2024
POSITION SUMMARY
Under the supervision of the County Clerk, the Clerk is the first point-of-contact with the County Clerk’s office. This position is an entry level position in the Clerk’s Office. Employee works regular courthouse hours except in case of election or emergency. Currently the courthouse is open Monday-Friday 8:00 a.m. – 4:30 p.m. with a half hour lunch period. The position may include but is not limited to the following duties:
ESSENTIAL FUNCTIONS
- Assists visitors to the office and directs them to the appropriate department.
- Answers incoming telephone inquiries and directs callers.
- Provide sales of Fish and Game Licenses, records, and reports of all sales including the weekly ACH report.
- Learn election and peripheral systems for management of elections
- Learn how to maintain the real estate assessment roll
- Share responsibility for scanning vouchers with Human Resource Clerk
- Scan Commissioner’s contracts and enter to contract register
- Post County resolutions to the website and indexes
- Copy minutes to permanent record book and index
MARGINAL FUNCTIONS
· Assists Deputy County Clerk as needed.
· Assists Clerk—Real Estate/Voter, as needed
· On a rotating basis, is responsible for deposits and reports to the Treasurer
· Assist with scanning documents as needed
· Performs other duties as deemed necessary or assigned.
Education
High school diploma or general education degree (GED); or two to four years related experience and/or training; or equivalent combination of education and experience. Computer and software application experience required; Microsoft Office Suite experience preferred.
Knowledge, Skills, and Abilities:
Ability to:
· Operate basic office equipment.
· Concentrate on many different tasks at the same time, while there are constant interruptions, telephone calls, questions, etc.
· Read and concentrate via typing and proofreading activities, including numbers, legal terminology.
Skills:
· Must possess good oral, written and interpersonal communication skills.
Supervision:
This job has no supervisory responsibilities.
Working Conditions:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical Requirements:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this Job, the employee is regularly required to sit for long periods of time; The employee is occasionally required to stand; walk and stoop, kneel or crouch. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
Special Requirements:
This position may be required to come to work during adverse conditions in order to assist with essential functions of the Clerk’s office and may be asked to participate in the Emergency Operations Center doing such duties as providing information to the general public and other duties as necessary. This position is also expected to work extra hours on election days.
The specific statements shown in each section of this description are not intended to be all-inclusive. They represent typical elements and criteria considered necessary to successfully perform the job.
Job Type: Full-time
Pay: $17.00 - $18.00 per hour
Expected hours: 40 per week
Benefits:
- Dental insurance
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
Schedule:
Experience:
- Customer service: 1 year (Preferred)
Work Location: On the road