Part of the worldwide Order of Preachers, we are a Catholic, Dominican, graduate school of theology and ministry in St. Louis, Missouri. Physically located in the middle of the country, our theological mission finds its home in the middle as well, as we strive to follow in the footsteps of our founder, St. Dominic, who intentionally centered himself in the study of the Word of God and placed himself in the middle of the Church so as to reach out to others in all directions.
Aquinas Institute is a Center of Institutional Studies, designated by the Order of Preachers to educate and form Dominican friars, who are firmly rooted in the rich Dominican intellectual tradition, in order to carry out the Order’s preaching mission.
Aquinas Institute serves two distinct, complementary constituencies: Dominican student brothers preparing for ordination to the Catholic priesthood and pastoral ministry, as well as priests, religious sisters, and lay men and women preparing for careers in service to the Christian community or for advanced academic studies.
Position Description Overview
· The Business Operations Manager (BOM) provides assistance to the Executive Director in the daily management of the organization. Tasks will vary according to the business operations with a typical focus on the financial, operations, facilities, and human resources aspects of the organization.
· The BOM reports to the Executive Director. A successful business operations manager should be highly organized and have a versatile skill set to support a variety of different business and operational functions with a diverse range of tasks.
· The BOM’s responsibilities include performing administrative tasks, assisting other departments as needed, and ensuring smooth daily operations.
Primary Responsibilities
· Responsible for Front Door / Front Desk management.
· Complete clerical and administrative tasks for the business office. Assist with financial audits for the organization.
· Manage accounts receivable (academic billing) in Populi and accounts payable transactions in QuickBooks.
· Coordinate the operations and facility needs of the organization. Coordinate repairs and develop a preventive maintenance plan.
· Collaborate with Congregation of the Mission (shared facility agreement) to ensure their physical plant needs are being met.
· Provide feedback on company policies and procedures and make recommendations for business performance improvement.
· Coordinate the operations and daily management functions of the organization.
· Assist with clerical duties related to payroll and benefits. Oversees Graduate Assistants and student workers, especially with scheduling and assignments.
· Cooperate with different departments to improve business operations.
· Collaborate with the Coordinator of Institutional Technology as a member of the Operations Team.
Education and Experience
· Minimum of 2 years experience in an administrative role or a business operations-related field.
· Associates’ degree, Bachelor's degree in business preferred.
· Exceptional verbal and written communication skills are required along with strong business acumen and attention to detail.
· Direct experience and proficiency with technology, especially QuickBooks, Microsoft Office applications. Working knowledge of Excel is required.
· Ability to work in a team environment. Strong interpersonal communication and collaboration skills.
· Ability to manage multiple programs and concurrent deadlines with excellent attention to detail, highly organized.
· Ability to maintain confidentiality with sensitive personal information.
· Growing knowledge and appreciation of the unique mission of the school, as a graduate school of theology in the Catholic, Dominican tradition.
· Familiarity with Catholic culture, ethos, traditions, and values. Prior experience in a Catholic nonprofit organization is a plus.
We request applicants to provide a resume.
The position is categorized as full-time non-exempt, offering competitive pay and benefits. Pay is commensurate with education and experience. The BOM position requires significant on-site collaboration; only candidates who can work in person will be considered.
Aquinas Institute of Theology is an Equal Opportunity/ Affirmative Action employer committed to a diverse and inclusive workforce. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, marital status, parental status, ancestry, veteran status, genetic information, or any other characteristic protected by law.
Job Type: Full-time
Pay: From $45,000.00 per year
Benefits:
- 401(k) matching
- Dental insurance
- Flexible schedule
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
- Tuition reimbursement
- Vision insurance
Schedule:
Work setting:
Application Question(s):
- Are you comfortable working in a Catholic graduate school of theology?
Education:
Experience:
- QuickBooks: 2 years (Required)
Work Location: In person