Job Overview: We are seeking an enthusiastic and detail-oriented Administrative Assistant to join our team. The ideal candidate will provide administrative support and ensure efficient office operations. This is a full-time position based in our office in Tonawanda, New York.
Duties:- Perform general office tasks such as data entry in Word and Excel, filing, and answering phone calls and emails- Process customer orders and direct them to operations staff for processing - invoice orders after receiving shipping information from operations staff - Manage office supplies, equipment inventory, office service providers - Welcome guests to the office and act as their host until passed off to another team member - Provide support to sales staff as required eg. obtain freight quotes - As a team member in a small company, perform other related tasks as required - Provide excellent customer support both in person, by email, and over the phone
Experience:- Previous experience in office administration for a minimum of 1 year is required - Proficiency in computer literacy, including Microsoft Office Suite and Google Suite- Knowledge of computer based accounting system for basic order processing tasks is advantageous- Strong clerical skills with attention to detail - Problem solver - Active listener - Relationship builder
Benefits:- Competitive salary commensurate with experience (range $40,000-$45,000 per year) - Opportunities for professional development and growth within the company- Health insurance coverage- Paid time off and holidays
Requirements:- A cover letter must accompany your resume/application for this position - Proven experience in an administrative role- Excellent organizational and time management skills- Strong communication abilities, both written and verbal- Ability to multitask and prioritize tasks effectively- High school diploma or equivalent required - related college program preferred
Equal Opportunity - Graphic Whizard is an inclusive and accessible employer. We welcome a diverse range of candidates to apply for this position.
Job Type: Full-time
Pay: $40,000.00 - $45,000.00 per year
Benefits:
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
People with a criminal record are encouraged to apply
Experience:
- administrative support: 1 year (Required)
Ability to Commute:
- Tonawanda, NY (Preferred)
Ability to Relocate:
- Tonawanda, NY: Relocate before starting work (Preferred)
Work Location: In person