The Contracts Administrator functions as a Finance Associate and responsibilities will involve preparing, negotiating, and reviewing various company contracts, such as purchases, sales, and business partnerships. The Contracts Administrator will ensure ABS’ contracts align with internal policies and external legal requirements and terms.
Working Schedule
The preferred candidate for this position should be located in the Greater Houston area and open to work a hybrid schedule with three (3) days in the ABS Headquarters Office located in Spring, Texas, and two (2) days of remote work.
What You Will Do:
- Support the negotiation and review of contract terms with internal and external business partners while constantly analyzing the agreement for potential risks to the company and ensuring records are up to date.
- Review contract estimates, including proposed materials, production costs, etc., and determine whether they seem reasonable, accurate, and are within the approved budget.
- Prepare contractual documents such as Annual Representations and Certifications, Subaward Agreements and Non-disclosure Agreements, and Contract Close-out documents.
- Distribute contractual documents such as contract award schedules/delivery orders, subcontractor task orders, and changes/modifications, obtain signatory authorization of contracts, and request Taxpayer Identification Numbers and Certificates.
- Ensure deadlines and other deliverables are on track per the contract terms.
- Support the invoicing process from the perspective of contract terms required for invoice preparation.
- Explain terms and conditions to ABS management and interested parties to ensure requirements and policies are followed.
- As needed, assists external or government auditors, subcontractors, buyers, accounting staff, and co-workers in responding to and/or resolving contract issues.
- Maintain an organized system of physical and digital records.
- Attend meetings to assess progress on ongoing projects.
- Analyze contracts to ensure compliance with state and federal laws and regulations.
- Stay up to date with legislative changes and coordinate with the legal department as needed.
What You Will Need:
Education and Experience
- Bachelor’s degree in Business Administration or other relevant field.
- Additional qualifications in law are a plus.
- One (1) or more years of experience in a contract administration role or related field.
Knowledge, Skills, and Abilities
- Strong knowledge of contract law, accounting principles, and finance.
- Possesses superior attention to detail to spot inconsistencies in contracts.
- Proven ability to manage and prioritize multiple tasks simultaneously and consistently meet deadlines.
- Effective verbal and written communication skills
- Strong analytical and problem-solving skills.
- Ability to work effectively with all levels of management and interact well with team members and clients.
- Ability to develop a working knowledge of ABS Rules, Guides, statutory regulations, related instructions, and the ABS Employee Safety Policy.
Reporting Relationships:
Reports to a Manager, Director, or Executive level position.
Working Conditions:
Work is primarily sedentary, exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects.
Notice:
This position requires access to information that is subject to control by the Export Administration Regulations and/or the International Traffic in Arms Regulations. Any offer of employment shall be contingent upon the Company’s verification that the candidate is a “U.S. Person” or upon the receipt of all necessary export licenses or authorizations that may be required by U.S. export control laws. “U.S. Persons” are defined as U.S. citizens, U.S. lawful permanent residents (i.e., “green card” holders), or any individual granted protected status under the Immigration and Nationality Act (8 U.S.C. § 1324b(a)(3)), including asylees and refugees. In the event a candidate refuses or cannot otherwise provide the necessary information for the Company to determine whether such licenses may be required, or for the Company to obtain any required licenses, the Company shall maintain the exclusive right to discontinue the application process and/or withdraw any contingent offer that has been made.