JOB DESCRIPTION
Applicants must reside in the Western Region PST or MST zones due to work schedule
TITLE: Payroll Specialist/Benefits
REPORTS TO: Payroll and Benefits Director
This position is responsible for day to day functions in the areas of payroll, timekeeping, reconciliation and benefits needs of the organization and supporting the Payroll and Benefits Director. This position requires direct interaction with both the project employees and will play a significant role in the internal operations of the organization. The role demands confidentiality, integrity and a commitment to customer service.
Essential Duties and Responsibilities
· 3-5 years experience using ADP
· Support the department by preparing and processing the biweekly payroll, working with project managers and employees to ensure timecard accuracy
· Oversee the onboarding process for new hires by creating employee profiles in the payroll system, training new employees on how to enter hours and administering employee benefits
· Maintains payroll information by updating employee profiles for terminations, changes in job classifications
· Assist the Payroll and Benefits Manager by adding new hires, job changes and terminations within benefits
· Performs customer service functions by responding timely to emails
· Preparation of journal entry spreadsheets, including but not limited to payroll, benefit allocations and workers compensation
· Set up employee state registrations within ADP
· Assist with internal compliance audits as requested such as workers compensation, 403b etc.
· Prepare payroll reports as needed, research, analyze, and help resolve payroll discrepancies
· Review all monthly health insurance bills to ensure accuracy
· Support the Payroll and Benefits Manager on ad-hoc tasks as needed
Knowledge, Skills, and Abilities
· 3-5 years experience using ADP
· Familiarity with non-profit structures, practices and organizational cultures
· Strong interpersonal and communication skills, both written and oral
· Accuracy and attention to detail is absolutely required, as well as a track record of reliability, confidentiality, and conscientious work habits
· Ability to work independently with little supervision
· Ability to organize and prioritize effectively
· Ability to work during core office hours Monday – Friday 8am to 4:30pm Pacific Time
· Attention to detail with exceptional level of accuracy and good judgement
· Ability to adapt and work efficiently in a rapidly changing dynamic environment with deadline pressures
· Ability to retain information and affiliations of our projects
· Ability to operate at a sustained fast speed in completing tasks on a daily basis
Education and Experience
· 3-5 years experience using ADP
· Minimum of Bachelor’s or equivalent experience
· Experience with benefit administration and payroll processing
· Experience in Microsoft Office with intermediate to advanced skill level in Word, Outlook, Excel and PowerPoint
· Demonstrated ability in dealing directly with clients
· Interest in social and environmental justice a plus
Learn about SEE: https://saveourplanet.org/
Job Type: Full-time
Pay: $78,000.00 - $88,000.00 per year
Benefits:
- 401(k) matching
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Work setting:
Location:
Work Location: Remote