Role Summary
To provide efficient EA support to the Vice President of Medical Affairs and team members within the US Medical Affairs department.
Key responsibilities
- Provide Executive Assistant support to support to the Vice President of Medical Affairs and team members within the US Medical Affairs department.
- Multiple calendar management – liaising with external/internal VIPs, medical and scientific collaborators, suppliers, consultants, and colleagues.
- Arrange complex domestic and international travel, conference attendance, and accommodation.
- Flexibility to adapt to different time zones to suit team needs.
- Scheduling meetings F2F, TC’s and VC’s (using software such as MS Teams / WebEx).
- Organize meetings during congress / conferences.
- Manage, create, and receipt Purchase Orders where required.
- Minute Taking (ad-hoc).
- Manage incoming e-mail and post, corresponding on behalf of senior management in a timely manner, as requested.
- Collate, check, reconcile expenses for the designated Executives while maintaining a record of expenses - to assist with budget and planning, using Microsoft D365 or other company systems.
- Organization of other ad-hoc meetings/interviews, as requested.
- Working closely with the other members of the Corporate Support team to organize and support events (i.e., conferences).
- To provide other Executive Assistants with support during leave or absences.
- Any other duties as required following consultation with the hiring manager.
- The position-holder will be responsible for adhering to all health and safety guidance, provided by the Company.