Student Services, Inc. of West Chester University
Business Office Generalist – Student Government Association (SGA) Relations
The primary responsibility of the Business Office Generalist – SGA Relations is to effectively coordinate the business processes of the SGA student organizations as these groups interact with the SSI Business Office. This includes, however, not limited to, voucher review (including proper documentation and addition) advance procedures, budget issues and available funds questions and concerns. The other main responsibility of the position is to perform business office duties for the Business Office as detailed below.
Principle Duties and Responsibilities:
SGA
· Reviews all SGA submitted vouchers in advance of business office processing, assuring accurate and proper documented attachments.
· Coordinates the SSI/SGA advance process ensuring for a timely collection and filing of expenses and presenting of receipts, and payment of any remaining funds.
· Assists the SSI Executive Director in working with the SGA Finance Committee for a complete Financial Policy and Procedure review. Recommending revision and changes potentially required to improve the flow of the finance aspect of all clubs and organizations receiving SGA funding. Updating student treasurer operations manual and being a resource to both LEAD and individual student organizations on good business processes.
· Coordinates the collection of SGA budgets.
· Explains SGA student organization policies and procedures to any SGA organization requiring such information.
· Implements improvements as directed by the SSI Executive Director for SGA Finance Committee review and approval.
Business Office
· Greets and assists individuals upon entering the SSI Business Office.
· Performs general office duties such as ordering supplies.
· Coordinates maintenance on SSI vans and schedules and tracks usage.
· Matching of A/P checks ensuring proper documentation is attached to the check-stub and preparing the checks for mailing.
· Updates various business templates on a daily basis.
· Handles all book vouchers for the SSI Campus Store (scholarship, VA, etc.) Completes a reconciliation with the Bursar, VA and outside scholarships.
· Works with collection agency (COAST) for unpaid bills and provides the necessary reporting.
· Performs other duties as assigned including special projects, audit preparation, Business Office assistance, and special event support.
· Takes lead on athletic meal cards (Commerce Debit Cards); ensuring all meal money is properly placed on each individual’s card before departure for away games; reconciles monthly and yearly reports; handles ordering cards for coaches, trainers, and student athletes; works with athletics department in gathering upcoming team rosters for the year before seasons start.
· Reconciles credit card statements, phone bills and provides other monthly reconciling of various accounts.
· Serves on select campus committees to represent SSI.
Qualifications
· Proficient in Microsoft Word and Excel
· Strong organizational and multitasking skills
· Previous experience working in office administration preferred
· Excellent communication and interpersonal skills
Job Type: Full-time
Pay: $20.00 - $24.00 per hour
Expected hours: 37.5 per week
Benefits:
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
Work Location: In person