Executive Administrative Assistant for Property Management Firm
$55K DOE
Birmingham, AL
Our partner in Birmingham, AL is searching for a full-time Executive Administrative Assistant to assist their property managers with daily task. If you have strong administrative assistant experience and enjoy getting things done quickly and efficiently, please apply today!
Responsibilities:
- Provide administrative support to multiple Property Managers and their assigned properties
- Coordinate departmental calendars, meetings and special events
- Draft correspondence to vendors and tenants as directed by Property Manager
- Assist in lease administration activities
- Assist in the preparation and timely distribution of monthly financials and quarterly reports
- Create and maintain tenant and vendor records and databases
- Interface with property owners, tenants, vendors as well as outside professionals, as appropriate
- Process maintenance staff hours, tenant bill back invoices through accounting, expense reports and monthly meter readings of properties, and check requests for review and approval
Requirements:
- Strong service orientation ability to interface with all business groups
- Detail oriented with strong organizational skills
- Excellent written and oral communication skills
- Ability to effectively handle multiple tasks simultaneously
- Manage time effectively in order to accomplish goals
- Exhibit high motivation and a willingness to do whatever it takes to get the job done
- Proficient in Microsoft Word, Excel and Outlook
PangeaTwo’s goal is to ensure that each recruitment opportunity yields rewarding dividends for both candidates and clients. To survive in the employment world, we suggest you disengage your internal compass and allow us to lead you to unexplored opportunities in your career. Allowing our professional recruiters to be engaged in your career transition might actually be more beneficial and satisfying to you. PangeaTwo specializes in executive and support positions focused in Accounting, Administrative Support and Information Technology searches across the Southeast. Allow our recruiters the opportunity to speak with you about our current opportunities.
At our clients’ request, only individuals with required experience will be considered.
Please note - if you have recently submitted your resume to a PangeaTwo posting, your qualifications will be considered for other open opportunities.
Your resume will never be submitted to a client without your prior knowledge and consent to do so.
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