Canon has a full time/permanent opportunity for a Records Lead with a growing law firm in Washington, DC (20006). We are seeking self motivated candidates with relevant experience with legal records, file destruction and DMS systems.
**This position offers long term opportunity and a comprehensive benefits package!**
OVERVIEW:
Under general direction from a Canon Washington DC Site Manager, the team reports administratively to their designated supervisor. For strategic direction and initiatives, this role will align with the Records Manager in the NY office, participate in the NY office’s team meetings, and follow its cadence to ensure that Records standards are consistently in place at the Washington DC location. Must also exercise independent judgment on diverse and specialized records management with accountability and ongoing decision-making responsibilities associated with the work. This person is responsible for planning, organizing, supervising, reviewing, and evaluating the work as needed and ensuring proper management, retention, and disposal of any documents. Performance of the work requires the use of independence, initiative, and discretion within established guidelines. Excellent interpersonal and communication skills a must.
GENERAL RESPONSIBILITIES
Provides day-to-day leadership and works with staff to ensure a high performance, customer service-oriented work environment which supports achieving the department and the firm’s mission, strategic plan, objectives, and values.
Assist in developing and implementing goals, objectives, practices, policies, procedures, and work standards alongside the vision of the Records Manager for the firm.
Work in support of and contribute to the development of the firm’s information governance policies, procedures, and standards to achieve legal compliance and effective records management.
Responds to inquiries, helping to identify records and information relevant to the request and ensure a timely response to all requests.
Supervises the use of records management systems and equipment to ensure reliable, high-quality operation of document management systems.
Oversees the maintenance, update, and disposal of records on and offsite, revising destruction schedules and coordinating the destruction of records with corresponding departments.
Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments. Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
Monitors and reviews legislation and legal requirements and recommends changes to achieve legal compliance and effective records management.
Must be comfortable interacting over email, phone, and/or zoom and communicating clearly, concisely, and without delay with Records Manager.
Performs other duties as assigned. Some heavy lifting may be required.
PHYSICAL DEMANDS/WORKING CONDITIONS/MENTAL QUALIFICATIONS
- Physical activity required including frequent bending, reaching, lifting and standing.
- May lift and/or move up to 50lbs.
- Will require extensive hours sitting a desk.
MINIMUM QUALIFICATIONS
To be eligible for this position, the applicant must meet the minimum qualifications. Deviations to this requirement must be approved by the Compensation
Manager or Vice President of Human Resources.
EDUCATION
H.S. Diploma or greater required. College Education preferred
EXPERIENCE NECESSARY
2-3 years supervisory experience in records management Knowledge of principles and practices of records management including document preservation, records retention, and disposal. Law firm or legal department experience is a plus.
Strong understanding of RIM principles (or equivalent) and how to apply them in a law firm/professional and regulated setting.
Excellent customer service, interpersonal skills, and professional attitude.
Strong communication and managerial skills.
Ability to work overtime and meet deadlines.
Excellent Word and Excel reporting skills.
Proficiency in working in a records management/database system, FileTrail preferably.
COMPUTER SKILLS
Proficient in MS Office Suite including Excel, Word, Outlook.
Proficient in Adobe Acrobat PDF editor.
Adherence and support of CBPS Core Values: Focusing on Results & Customers, Be Innovative and Quality Driven and Performing Ethically.
Job Type: Full-time
Pay: $30.14 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Disability insurance
- Employee assistance program
- Employee discount
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Parental leave
- Professional development assistance
- Referral program
- Retirement plan
- Vision insurance
Schedule:
- Day shift
- Monday to Friday
Experience:
- records management: 1 year (Preferred)
- law firm: 1 year (Preferred)
- file destruction: 1 year (Preferred)
- DMS: 1 year (Preferred)
Ability to Relocate:
- Washington, DC 20006: Relocate before starting work (Required)
Work Location: In person