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Program Coordinator II

Utah State University - Logan, UT

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Job Details

Part-time | Full-time Estimated: $31.2K - $39.5K a year

Qualifications

Event planning
Windows
Microsoft Office
Bachelor's degree
Organizational skills
Events management
Proofreading
Grammar Experience
2 years
Communication skills

Full Job Description

Program Coordinator II

Requisition ID: 2024-7928
# of Openings: 1
Location: US-UT-Logan
Category: Other
Position Type: Benefited Full-Time
Job Classification: Exempt
College: Finance & Administrative Service
Department: Event Services
Advertised Salary: Commensurate based on salary plus excellent benefits

Overview
The Office of Events is a growing department whose primary function is to ensure that events, conferences, and programs coordinated by Utah State University exceed expectations. The Office of Events is seeking applicants for an Event Coordinator (Program Coordinator II) position. This position is responsible for working with USU and community partners to coordinate multiple events (programs) throughout the year with emphasis on student and department events. These events are geared towards USU students and campus departments which are hosted by Utah State University - Logan. The Events Coordinator works to coordinate events ranging from low-to-high complexity to include logistical arrangements, support, and on-site coordination. The successful candidate will interface with university departments and off-campus suppliers, handling administrative details of event programs. Please see the Qualifications section below

Responsibilities
Event Management:

USU Client consultation.
Liaise between the client and the service partners and vendors needed to create successful events and meetings.
Serve as the primary contact and supervisor of a part-time employee(s).
Oversee event contract creation and implementation.
Learn and implement USU processes & procedures while meeting event expectations and outcomes.
Compile and store all event data for historical data use.
Establish a good working relationship with campus partners.
Communicate ideas, goals, and objectives internally with team members to obtain successful results.

Financial Management:

Prepare and track financial records, ensuring accurate, current revenue and expenditure information.
Develop comprehensive event/conference budgets and continuously monitor and adjust as needed.
Administrate budgeting process and final financial settlement of events within the Office of Event policy on closing events.
Review service providers invoices and approve payments.
Communicate effectively with clients and university partners to reconcile bills and accounts in a timely manner.

Qualifications
Minimum Qualifications:

Six (6) years of related experience working with events in the capacity of coordination of logistics OR A bachelors degree plus two (2) years of related experience; OR an equivalent combination of education plus experience.
Ability to work a non-traditional schedule, including some evenings and weekends.
Ability to pay attention to detail.
Proficient in managing multiple tasks while staying levelheaded in stressful situations.

Preferred Qualifications:

Bachelor's degree in hospitality, conference/event management or communications with emphasis in event planning
Experience in event management and coordination.
Understanding of USU campus policies and procedures
Training in any of the following software programs:
- EMS
- Cvent
- Coursedog

Knowledge, Skills, & Abilities:

Thorough knowledge of Microsoft Office in a Windows environment.
Ability to work with other custom database systems for which training is provided.
Knowledge and experience with basic bookkeeping practices and procedures.
Strong organizational skills and attention to detail.
Strong clerical and record keeping ability.
Ability to manage and complete multiple projects and deadlines simultaneously.
Excellent written communication skills, including correct grammar, spelling, and proofreading.
Excellent verbal communication skills.

Required Documents
Along with the online application, please attach:

1. Resume to be uploaded at the beginning of your application in the Candidate Profile under "Resume/CV"

2. Cover letter to be typed/pasted at the end of your application (iForm)

**Document size may not exceed 10 MB.**

Advertised Salary
Commensurate based on salary plus excellent benefits

ADA
Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes. The employee is regularly required to sit and often uses repetitive hand motions.

University Highlights
Founded in 1888, Utah State University is Utahs premier land-grant, public service university, with a strong commitment to excellence, access, and inclusion, empowering people to lead successful lives of involvement, innovation, and impact. Utah State provides high-quality education to 27,500-plus students locations throughout the state, including at three residential campuses, eight statewide campuses, and 23 education centers. USU Online educates students from all 50 states and 55 countries. For over 25 years, USU Extension has served and engaged Utahns in all of Utahs counties. As an R1 research institution, Utah State is dedicated to advancing knowledge through research and scholarly activities, providing a high-quality undergraduate and graduate education at an affordable price.

Utah State is committed to cultivating a community of inclusive excellence where all perspectives, values, cultures, and identities are acknowledged, welcomed, and valued. We seek to recruit, hire, and retain people from all walks of life who will champion excellence in education, research, discovery, outreach, and service. We believe that promoting a strong sense of community and belonging empowers and engages all members of USU to thrive and be successful. Forbes recognized our commitment to employees when they named Utah State the best employer in Utah in 2023. Learn more about USU.

The university provides a Dual Career Assistance Program to support careers for partners who are also seeking employment. Additionally, USU is committed to providing access and reasonable accommodations for individuals with disabilities. To request a reasonable accommodation for a disability, contact the universitys ADA Coordinator in the Office of Human Resources at (435) 797-0122 or hr@usu.edu.

About the Region

U.S. News and World Report ranked Utah first for its strong economy, fiscal stability, education, and health care. Outstanding outdoor recreational opportunities abound throughout the state, including five national parks, 43 state parks and recreation areas, and 15 alpine ski resorts. The home of USUs main campus, Logan, is a city of 54,000-plus people in a picturesque mountain valley 80 miles north of Salt Lake City. The Logan metro area claimed the top spot in the Milken Institutes 2022 ranking for best-performing small cities in the nation.

updated 04/2024

To apply, visit https://careers-usu.icims.com/jobs/7928/program-coordinator-ii/job?in_iframe=1

Notice of Non-discrimination
In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity or expression, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.

The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USUs non-discrimination policies:
Executive Director of the Office of Equity Matthew Pinner, discrimination@usu.edu, Distance Education Rm. 401, 435-797-1266
Title IX Coordinator Matthew Pinner, titleix@usu.edu, Distance Education Rm. 404, 435-797-1266
Mailing address: 5100 Old Main Hill, Logan, Ut 84322
For further information regarding non-discrimination, please visit https://equity.usu.edu/, or contact:
U.S. Department of Education, Office of Assistant Secretary for Civil Rights, 800-421-3481, OCR@ed.gov
U.S. Department of Education, Denver Regional Office, 303-844-5695, OCR.Denver@ed.gov

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Service Coordinator Ii jobs

Program Coordinator II

Counselor II

Designated Coordinator II - Disability Services

Service Coordinator II

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Care Coordinator II

Kitchen Manager

Machine Mechanic III (FT/Days)- Norway, ME

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Donor Services Coordinator I - Night Shift

Clinic RN

Licensed Alcohol and Drug Counselor

Register Nurse (RN)

Help Me Grow Service Coordinator II

Victim Service Coordinator

Psychiatrist - California (Remote)

Service Delivery Coordinator II

OFFICE COORDINATOR II

Insurance Claims Coordinator II

Care Management Support Coordinator II

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