20 Best Office Coordinator jobs in Boston, MA (Hiring Now!)

Dental office receptionist
Alliance Dental Center —Quincy, MA
Answer, respond and properly route telephone calls, email and texts. Work with the Patient Care Representative to act as liaison between the office and vendors …
$20 - $24 an hour
Quick Apply
Admissions Coordinator
Charles River Recovery LLC —Quincy, MA
Provides telephone and in person assessments, verification of benefits and, initial contact with referral sources and potential patients.
Estimated: $42.5K - $53.8K a year
Quick Apply
Patient Coordinator for Greater Boston's Coolest Dental Office
Bubble Children's Dentistry and Orthodontics —Newton, MA
State-of-the-art offices featuring the latest technology, design, and employee lounges. _*1 year+ Dental Office Experience*_. Dental Office: 1 year (Required).
From $25 an hour
Quick Apply
10h
Program Coordinator/Recruiting Coordinator
The Hollister Group —Cambridge, MA
Propose, develop, and implement efficiencies and improvements related to the recruitment, admissions and matriculation processes when necessary.
$55,000 a year
Quick Apply
Treatment Coordinator of Services
Communities For People, Inc —Boston, MA
Must have valid driver’s license and transportation. Bachelor’s degree in Social Work or related field. Attend meetings as assigned, which may include traveling…
$45,000 - $47,500 a year
Quick Apply
5d
People Coordinator
AeroShield Materials, Inc. —Boston, MA
Experience developing / recommending benefits plans, administering payroll, and onboarding new employees is preferred but not necessary.
Estimated: $52.3K - $66.3K a year
Quick Apply
7d
Patient Care Coordinator
Boston Dental —Boston, MA
Patient care coordinators ensure the reception and waiting areas radiate a welcoming ambiance. Help patients to feel comfortable at each visit while developing…
From $29 an hour
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1d
Housing Specialist Supervisor
Hildebrand Family Self-Help Center —Cambridge, MA
Associates degree in human services or related field and 1-2 years supervisory experience in a housing/homeless service organization.
Estimated: $50.1K - $63.5K a year
Quick Apply
Nurse Director Radiation Oncology (Boston and South Shore Hospital)
Dana-Farber Cancer Institute —Boston, MA
Ensures adherence to ONS standards of professional nursing practice, Magnet standards as well as all licensure/registration and certification requirements…
Estimated: $112K - $142K a year
10d
Transition to Practice RN Resident
Good Shepherd Community Care —Newton, MA
Under the guidance and supervision of an NCC preceptor and TTP educators, learn to provide, coordinate, and document initial and ongoing clinical assessments of…
Estimated: $70.3K - $89K a year
Quick Apply
Resident Services Coordinator/Case Manager
Mystic Valley Elder Services —Boston, MA
A Bachelor's degree in Social Work or a related field. Conduct initial and on-going assessment of consumers' health and functional status.
$51,038.08 a year
Quick Apply
10d
Concierge Patient Care Coordinator
Five Journeys —Newton Center, MA
Manage front desk operations, including greeting patients, scheduling appointments, and handling inquiries via phone, email, and in-person.
Up to $28 an hour
Quick Apply
Temporary - Office Coordinator
Alexandria Real Estate Equities —Boston, MA
Responsible for greeting and managing visitor flow, handling phone systems, providing guest services, validating parking, and serving as the office’s first…
Estimated: $54.5K - $69K a year
7d
Program Coordinator
Community Work Services —Boston, MA
Associate’s Level Degree in a related field with at least 3 years experience in case management and experience working with individuals with disabilities and/or…
$50,000 - $60,000 a year
Quick Apply
Consumer Call Center Information Specialist
Office of Consumer Affairs and Business Regulation —Boston, MA
Serve as the primary customer service agent for the consumer hotline, MassFlow email portal, and online chat, with a focus on providing information and guidance…
$58,587.36 - $83,686.72 a year
5h
Communications Coordinator
Massachusetts Municipal Association —Boston, MA
The Communications Coordinator will maintain the Communications Division’s digital archives, and assist the Digital Communications Specialist with regular…
Estimated: $44.6K - $56.5K a year
Quick Apply
2h
Payroll/Accounts Payable Coordinator
Lasell Village —Auburndale, MA
Stay updated on federal, state, and local payroll regulations and ensure compliance with all applicable laws. Prolonged periods sitting at a desk and working on…
$58,000 a year
Quick Apply
10d
People and Culture Coordinator
Dorchester Bay Economic Development Corporation —Dorchester, MA
Serves as a reliable source of information for employees, answering employee questions about human resources policies, benefits, and company-related information…
$70,000 - $85,000 a year
Quick Apply
3d
ADMINISTRATIVE COORDINATOR, Trustees' Office
Boston University —Boston, MA
The Administrative Coordinator will provide front-line clerical support for the board office and assist the Board Secretary, Assistant Secretary, and Board…
Estimated: $48.6K - $61.6K a year
11d
Administrative Assistant at Multiple Sclerosis Center
The Elliot Lewis Center for Multiple Sclerosis Care —Wellesley Hills, MA
Manage phone calls, messages, and e-mails. Assistants coordinate appointments, obtain insurance authorizations for prescriptions and imaging, coordinate outside…
$62,000 - $80,000 a year
Quick Apply
6d

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Dental office receptionist

Alliance Dental Center Quincy, MA

Quick Apply

Job Details

Full-time $20 - $24 an hour

Benefits

AD&D insurance
Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance
Life insurance
Paid sick time

Qualifications

Bilingual
Customer service
Intake
English
Eaglesoft
Computer skills
2 years
Communication skills

Full Job Description

Job Overview:

We are looking for a smart, capable person to join our amazing team as a front desk administrator/receptionist.

· Open/close dental office according to office protocols.

· Maintain inventory of office supplies and paper goods.

· Maintain a neat, professional appearance of office.

· Retrieve/open mail and deliveries and distribute to appropriate team member(s)

· Periodic local errands for the office (like going to the post office or Fed Ex) as needed.

· Answer, respond and properly route telephone calls, email and texts.

· Schedule patient appointments per office policies and our unique care model as an oral-health center; working as necessary with team members to determine priority of patient needs, provider availability and proper sequence of treatment.

· Working with the Patient Care Representative and the clinical team to proactively fill open appointment times appropriately.

· Create appointments and set up new patients in patient database (Eaglesoft).

· Print daily schedules and route sheets for the team prior to the start of each day.

· Scan appropriate documents to patient records and document with chart notes.

· Coordinate approved vacation requests on the calendar and work with Patient Care Coordinator and Clinical Team to ensure properly scheduling when team members are out.

· Greet patients and visitors to practice.

· Check in/out of patients.

· Assist with team meetings: (scan and save all team meeting minutes, agendas, and/or presentations on network and hard copy; distribute and file attendance sheet; arrange for food and beverage service when required; assist with organizing activities when required).

· Support the Patient Care Representative/Administrative Assistant and Dental Director as needed with a wide variety of administrative tasks and projects.

· Assist with the required intake paperwork for new patients and existing patients.

· Prepare and send out new patient packets, patient educational materials, follow-up letters, thank-you letters, etc. as per office protocol.

· Receive records from other dental offices, incorporate into patient records, make chart note, and update clinical team accordingly.

· Work with the Patient Care Representative to act as liaison between the office and vendors (such as cleaning company communication, uniform supplier, building management, HVAC, contractors for repairs, shredding company, etc).

· Ensure proper running/charging of electronic doorbell system.

· Assist with keeping shared drive for electronic forms organized and up to date.

· Send packing lists and invoices to the Fund Office for payment.

Securely transmit patient records to other dental offices when requested by patient

Core Competencies

· Excellent customer service and communication skills

· Ability to multi-task and understand time sensitive tasks

· Organized/process oriented

· Strong ethic with a focus on attention to detail

· Able to work well independently as well as part of a team

· Comfortable taking direction from others and working within defined parameters

· Cooperative, helpful nature with both patients and team members

· Ability to see and express potential issues or ideas, know to whom/how to escalate concerns, and propose possible solutions

· Positive, upbeat, easy-going attitude

· Flexibility – can quickly adapt to changing circumstances and directives as they arise or as needs present

· Interest in continued learning and growth

Systems Used

· Eaglesoft

· AS400 (member eligibility database)

· SolutionReach

· MS Outlook (mail and calendar)

· Office shared network

· Scanner

· Phone/voicemail

Job Type: Full-time

Pay: $20.00 - $24.00 per hour

Expected hours: 40 per week

Benefits:

401(k)
AD&D insurance
Dental insurance
Health insurance
Life insurance
Paid sick time
Paid time off
Vision insurance

Schedule:

8 hour shift
Monday to Friday
No weekends

Experience:

Customer service: 2 years (Required)
Computer skills: 2 years (Required)

Ability to Commute:

Quincy, MA 02169 (Required)

Ability to Relocate:

Quincy, MA 02169: Relocate before starting work (Required)

Work Location: In person

Quick Apply

Office Coordinator jobs in Boston, MA

Dental office receptionist

Admissions Coordinator

Patient Coordinator for Greater Boston's Coolest Dental Office

Program Coordinator/Recruiting Coordinator

Treatment Coordinator of Services

People Coordinator

Patient Care Coordinator

Housing Specialist Supervisor

Nurse Director Radiation Oncology (Boston and South Shore Hospital)

Transition to Practice RN Resident

Resident Services Coordinator/Case Manager

Concierge Patient Care Coordinator

Temporary - Office Coordinator

Program Coordinator

Consumer Call Center Information Specialist

Communications Coordinator

Payroll/Accounts Payable Coordinator

People and Culture Coordinator

ADMINISTRATIVE COORDINATOR, Trustees' Office

Administrative Assistant at Multiple Sclerosis Center

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