20 Best Administrative Coordinator jobs (Hiring Now!)

Coordinator of Facilities and Construction
Gallup Mckinley County Schools —Gallup, NM
MA/BS in building trades, engineering, or related field. Attend and participate in professional group meetings; stay abreast of the current trends and…
$107,352 a year
Quick Apply
Case Manager/Care Coordinator
Northern Light Acadia Hospital —Rockland, ME
Valid vehicle operator’s license in good standing. with access to a vehicle insured with at least the minimum insurance covered by state law.
$21.00 - $30.90 an hour
Quick Apply
Finance Director
Vernon County —Viroqua, WI
Performs routine clerical tasks such as sorting, indexing, recording, filing, and typing as required. Required: Bachelor’s degree in Accounting or another…
$98,259.20 - $108,451.20 a year
Quick Apply
Event and Office Coordinator
Leech Lake Area Chamber of Commerce —Walker, MN
Duties include fielding telephone calls, word processing, a willingness to learn member database, Chamber Master as well as knowledge of our local area and…
$13 - $15 an hour
Quick Apply
Case Manager/Intake Coordinator
Youth Advocates of Sitka —Sitka, AK
Communicate effectively with the community, as well as state-wide partners to develop referral relationships. Receive referrals for client services from various…
$21 - $24 an hour
Quick Apply
5d
Administrative Coordinator
Lehigh Valley Health Network —Allentown, PA
Performs general office duties such as typing documents, forms, spreadsheets, distributing mail, and answering phones.
Estimated: $42.8K - $54.2K a year
13h
Administrative Program Coordinator, Career Management Center
Tulane University —New Orleans, LA
Key responsibilities include maintaining career content and calendars in multiple online career platforms, coordinating outbound communication for professional…
Estimated: $79.9K - $101K a year
14h
Coordinator of Formation
Diocese of Sioux City —Storm Lake, IA
Regular driving and a valid driver’s license are required. A Deacon, man or woman religious, lay person with a Bachelor’s degree in Theology or related field or…
$55,000 - $65,000 a year
Quick Apply
Administrative Coordinator
Olsson —Omaha, NE
You will greet visitors professionally, maintain visitor logs, and ensure a welcoming atmosphere. Additionally, you will play a crucial role in coordinating and…
Estimated: $46.1K - $58.4K a year
Quick Apply
15h
Registered Nurse, Breast Health Coordinator
The Arora Group —Twentynine Palms, CA
Possess current unrestricted license to practice as a registered nurse in one of the fifty states, the District of Columbia, the Commonwealth of Puerto Rico,…
$112,528 a year
Quick Apply
Housing Inspector
Cathedral Square —Burlington, VT
Must possess a valid Vermont driver’s license, dependable vehicle and clean driving record. Certified REAC inspector and/or certified fire extinguisher…
From $20.50 an hour
Quick Apply
4d
Administrative Coordinator Temporary
POET —Marion, OH
You will be responsible for greeting visitors and ensuring they have an exceptional experience. Assisting external audits and filing requirements, including…
Estimated: $44K - $55.7K a year
6h
Education Programs Coordinator and Administrative Support
Mass General Brigham —Boston, MA
Monitor and renew surgeon’s state license and credentialing, maintain current CV information. Maintain faculty schedules, handle calls and messages, sort mail,…
Estimated: $46.8K - $59.2K a year
Quick Apply
13h
Flooring Production Coordinator
The L&L Company —Manassas, VA
Coordinating orders with field personnel and trouble shooting questions on customer contracts. Working within databases to gather information and conduct data…
Up to $38,000 a year
Quick Apply
4d
Administrative Coordinator
Northern California Retina Vitreous Associates —Mountain View, CA
Ensure calls are covered and route as necessary between offices, call groups, etc. as needed. Oversee afterhours call service and coordinate with vendor on any…
$30 - $34 an hour
Quick Apply
13h
Administrative Project Coordinator (TEMP)
24 Hour Fitness USA, LLC —California
Must be able to develop relationships and communicate with a varied audience including internal stake holders (club and corporate Team Members.).
Estimated: $39.2K - $49.7K a year
Quick Apply
1d
Project Coordinator-Mechanical Contracting/HVAC
Tessiers Mechanical Contractors —Sioux Falls, SD
Must have a valid driver’s license and dependable transportation. The Project Coordinator will be involved with the design, estimating, construction, and…
$23 - $30 an hour
Quick Apply
Regional Administrative Coordinator
Vestis Services, LLC / dba Vestis / AUS —Canton, NC
Evaluation of processes and procedures to gain efficiencies by driving continuous improvement of the finance organization, utilizing standardization,…
$31 - $36 an hour
Quick Apply
6h
Dean of Transfer & Allied Health
Big Bend Community College —Moses Lake, WA
Master’s degree in a transfer field (mathematics, natural sciences, English, humanities, fine arts, social sciences), education or other related field from a…
$110,240 a year
Special Events Coordinator
United Site Services —Westborough, MA
Sit while answering phones or reply to emails. The candidate must demonstrate discretion, integrity, exercise independent judgment, and the ability to maintain…
$45,000 - $85,000 a year
8h

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Coordinator of Facilities and Construction

Gallup Mckinley County Schools - Gallup, NM

Quick Apply

Job Details

Full-time | Contract $107,352 a year

Benefits

Health insurance
Dental insurance
Flexible spending account
Paid time off
Vision insurance
Life insurance
Retirement plan

Qualifications

Bluebeam
Microsoft Excel
Outdoor work
Bachelor of Science
Maintenance
Construction management software
Driver's License
Bachelor's degree
Typing
Construction
2 years
Employee evaluation
ProCore

Full Job Description

General Job Description:
This position will take direct supervision from the Director of Facilities. This position will coordinate activities with other divisions, outside agencies, the public, and the District’s Executive Leadership Team (ELT). This position will facilitate all construction related activities as delegated by the direct supervisor.
This position will track all construction related documents in Procore for multiple projects to include permissions, budgets, commitments and submittals.
This position will provide technical and administrative support to the Director of Facilities for all activities related to the Public School Facilities Authority (PSFA), Public School Capital Outlay Council (PSCOC) and all relevant inspection agencies. Exercises direct supervision over supervisory and technical staff.

Essential Duties and Responsibilities:
Essential duties may include, but are not limited to the following:

Participate in the planning and oversight of construction projects (planning, documentation and reporting, resource management, quality control, risk management, budgeting, permitting and compliance, and closeout).
Participate in the creation of and evaluation of competitive solicitations.
Monitoring of contractors, architects, engineers, and other related vendors to ensure timely and efficient completion of projects.
Preparation of documentation related to construction projects, including schedules, inspections, progress monitoring, review of invoices, and completion of contracts.
Participation in all internal and external meetings related to the Construction Department as directed by the Director of Facilities.
Participate in the development and implementation of goals, objectives, policies, and priorities; recommend and implement resulting policies and procedures.
Participate in the administration of assigned program budget; forecast funds needed for equipment, materials, construction, and supplies; monitor and approve expenditures; recommend adjustments, as necessary.
Provide staff assistance to the Director of Facilities; participate on a variety of committees; prepare and present staff reports and other correspondence as appropriate and necessary.
Attend and participate in professional group meetings; stay abreast of the current trends and innovations in the field of facilities construction.
Perform related duties and responsibilities as required.

QUALIFICATIONS Knowledge of:

Operational characteristics, services, and activities of state funding for building construction.
Construction methods, terminology, and industry regulations.
Modern and complex principles and practices of project management.
Principles of school district budget preparation and control.
Principles and practices of public relations.
Principles of supervision, training, and performance evaluation.
Managing projects through Procore, permissions, budgets, commitments and submittals
Pertinent Federal, State, and local laws, codes, and regulations.

Ability to:

Supervise, direct, and coordinate the work of lower-level staff.
Be able to analyze complex situations and find practical solutions.
Select, supervise, train, and evaluate staff.
Prepare clear and concise reports.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with those contacted in the course of work including a variety of district and other government officials, community groups and the public.
Maintain mental capacity which allows the capability of making sound decisions and demonstrating intellectual capabilities.
Maintain physical condition appropriate to the performance of assigned duties and responsibilities.

Qualifications/Experience:
Requirements:

Equivalent to the completion of a BA/BS in the building trades or related field.
Minimum of 2 years of responsible facilities construction/maintenance experience.
Proven experience and training in Procore Construction Management software.

Preferred Qualifications:

Minimum of 5 years of responsible facilities construction/maintenance experience.
MA/BS in building trades, engineering, or related field.

Physical Requirements:

Ability to perform the job and access the environment for which you are hired. The following may be required: Sitting, standing, lifting, climbing steep stairwells, moving about the room or school, walking roof systems, carrying (up to 50 pounds), reaching, squatting, kneeling, prolonged typing, physical ability to type on a keyboard terminal, and moving light furniture.

Equipment/Technology Handled:

Must know how to properly operate or be willing to learn to operate all equipment, technology, software, etc.
Current software used includes: Procore, Bluebeam, Microsoft Excel, Brightly Asset Essentials Suite (formerly Dude Solutions), and eBuilder.

Work Environment:

Must be able to work within various degrees of noise, temperature, and air quality.
Interruptions of work are routine.
Flexibility and patience are required.
Must be self-motivated and able to complete job assignments without direct supervision.
After-hours work may be required.

Job Types: Full-time, Contract

Pay: $107,352.00 per year

Benefits:

Dental insurance
Flexible spending account
Health insurance
Life insurance
Paid time off
Retirement plan
Vision insurance

Experience level:

2 years

Schedule:

Monday to Friday

Work setting:

Construction site
In-person
Office
Outdoor work

Experience:

Maintenance: 2 years (Required)

License/Certification:

Driver's License (Preferred)

Ability to Commute:

Gallup, NM 87301 (Preferred)

Ability to Relocate:

Gallup, NM 87301: Relocate before starting work (Required)

Work Location: In person

Quick Apply

Administrative Coordinator jobs

Coordinator of Facilities and Construction

Case Manager/Care Coordinator

Finance Director

Event and Office Coordinator

Case Manager/Intake Coordinator

Administrative Coordinator

Administrative Program Coordinator, Career Management Center

Coordinator of Formation

Administrative Coordinator

Registered Nurse, Breast Health Coordinator

Housing Inspector

Administrative Coordinator Temporary

Education Programs Coordinator and Administrative Support

Flooring Production Coordinator

Administrative Coordinator

Administrative Project Coordinator (TEMP)

Project Coordinator-Mechanical Contracting/HVAC

Regional Administrative Coordinator

Dean of Transfer & Allied Health

Special Events Coordinator

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