20 Best Administrative Coordinator jobs (Hiring Now!)

Workplace Services Coordinator II
Inogen, Inc. —Goleta, CA
Current/active driver’s license with clean DMV record and evidence of auto insurance, preferred. Make a great first impression for the organization by greeting…
$22.15 - $25.47 an hour
Quick Apply
Senior Program Coordinator
Boys & Girls Clubs of Sonoma-Marin —Guerneville, CA
Employ trauma-informed behavior management tools to ensure the safety and enjoyment of all Members. Establish strong relationships with parents, teachers and…
$22.50 - $23.00 an hour
Quick Apply
Administrative Coordinator
Inova Health System —United States
Processes requisitions, invoices, expense reports, prepares check requests, determines appropriate accounting codes and ensures data entry of appropriate…
3d
Lifeguard
Door County YMCA —Sturgeon Bay, WI
Maintain the following certifications: American Red Cross lifeguard certification (Waterpark) and Professional. Environment for all who enter.
Estimated: $26.4K - $33.4K a year
Billing Coordinator
Starlight Behavioral —Oregon
MUST reside in the state of Oregon. Send invoices to clients/guardians after receiving insurance payments & information on copayments and deductibles.
$20 - $30 an hour
Quick Apply
Administrative Coordinator II
Fred Hutchinson Cancer Center —Seattle, WA
Valid Washington State driver’s license or ID or the ability to obtain one. Answer phones and dispatch OEs as necessary from 7:00 AM-8:30 AM.
$30.30 - $45.43 an hour
2d
Genetic Counseling Administrative Coordinator
CooperSurgical —United States
Assists clinical team with special genetic testing and adverse outcome report activities including distributing, collecting, and filing/saving records.
Estimated: $44.3K - $56.1K a year
13d
Director, Aviation Maintenance Technology Program - Cape Cod Community College
Cape Cod Community College —Plymouth, MA
Bachelor's degree in business, aviation, an aviation related field or related technology field. Current FAA Airframe and Powerplant Mechanic certification.
$110,000 - $135,000 a year
Engineering Coordinator
Great Wolf Lodge —Bloomington, MN
Ability to complete basic maintenance service calls including trouble shooting television and HVAC issues, changing light bulbs, batteries, calls and making…
$21.50 an hour
Scheduling Coordinator - Levy at Fiserv Forum
Levy —Milwaukee, WI
Handles administrative tasks pertaining to scheduling, staffing, and record keeping. Drafts and respond to emails in a concise, timely, and tone appropriate…
$20 - $25 an hour
Quick Apply
Land Development Administrative Coordinator
Prince William County Government —Woodbridge, VA
Retiree health insurance credit benefit of $6.50 x years of service (maxed at 30 years). Experience providing administrative support to management and senior…
$28.32 - $53.05 an hour
9d
Coordinator, Sales Support
Hilton —Addison, TX
As a Sales Support Coordinator, you will support the team focusing on evolving into the most sought-after partners in hospitality by freeing up seller's time,…
$40 an hour
1d
Administrative Coordinator
Bret Achtenhagen's Seasonal Services —Mukwonago, WI
Assist with some accounting and clerical tasks such as accounts receivable and billing for completed jobs. Provide administrative support such as record keeping…
$26.00 - $32.50 an hour
Quick Apply
3d
Warehouse Coordinator
Trilliant Food —Neenah, WI
The Warehouse Coordinator is responsible for keeping warehouse work coordinated during the shift and setting up the incoming shift, while also minimizing any…
$28.97 - $33.48 an hour
Quick Apply
12d
Administrative Coordinator
American College of Emergency Physicians —Irving, TX
Worked at least 3 years in administrative roles with experience in handling member requests, writing correspondence, and project coordination.
$44,115.00 - $57,349.50 a year
Quick Apply
Scheduling Coordinator
Joy Bringers Home Care —East Brunswick, NJ
Handle incoming calls and inquiries from patients, providing exceptional customer service. Calling active clients and reaching out to potential new clients on a…
$20.10 - $24.21 an hour
Quick Apply
3d
GM Coordinator
PepsiCo —Oklahoma City, OK
Aptitude to work with minimal supervision – set goals, create and implement action plans, and monitor progress toward goals. Travel required- 20% to 40%.
$37,800 - $60,350 a year
10d
Administrative Coordinator
Princeton University —Princeton, NJ
Excellent interpersonal skills, with a strong service orientation; ability to deal articulately with a diverse range of people and develop trusted relationships…
Estimated: $67.4K - $85.3K a year
2d
Senior Administrative Coordinator
Johns Hopkins University —Baltimore, MD
Greet visitors and special guests and assist them with hospitality needs during their visits (e.g., locating temporary office space, quiet rooms for calls or…
$21.00 - $36.50 an hour
5d
Program Administrative Coordinator
Dutech Systems —Washington, MA
Skills: Data entry skills; good communication and listening skills; attention to details; organization skill; fast learner; be coachable; knowledge of Microsoft…
$16.87 - $21.56 an hour

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Workplace Services Coordinator II

Inogen, Inc. - Goleta, CA

Quick Apply

Job Details

Part-time $22.15 - $25.47 an hour

Benefits

Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance

Qualifications

Customer service
Microsoft Office
3 years
Driver's License
Human resources
Organizational skills
Budgeting
Business
Associate's degree
Communication skills

Full Job Description

Job Summary:

The Workplace Services Coordinator (WPS) role provides that essential first impression to our guests and internal customers. This role is integral in setting the tone and culture at Inogen. The position is onsite and business critical and requires a high-level of customer service. This role provides clerical and administrative support to Human Resources and must handle sensitive and confidential information in a discreet and secure manner. This position is 30 hours per week with benefits. The schedule is 8:30AM to 3PM Monday through Friday in-office.

Responsibilities (Specific tasks, duties, essential functions of the job)

Make a great first impression for the organization by greeting visitors in person or on the phone; answering or referring inquires and directing them appropriately.
Workplace Services program administration, including answering team member questions, completing data entry and audits.
Lead all day-to-day purchasing of breakroom supplies, office supplies, snacks, and other necessities for the office.
Lead employee experience initiatives like setting up employee onsite celebrations.
Support Talent Acquisition efforts by ensuring candidates are greeted and connected with interviewing manager.
Support onboarding process by preparing materials, room setup, etc.
Coordinate and distribute mail; including ensuring daily mail delivery/pick-up is completed, sort incoming mail/parcels; operate postage meter and maintain meter funds.
Maintains printers/copiers and toner supply.
Maintains the building security badge system, issuing/deactivating/logging employee and visitor badge assignments.
Order business cards and make nameplates for eligible employees.
Coordinate catering for onsite meetings and special company events.
Actively participates and may take minutes during the site Safety Committee.
Actively participates in the planning and execution of Employee Experience Events Committee initiatives.
Participates and supports planning, construction, start up, remodel, relocation, move, and closure of facilities.
Assists in space planning, supply needs, and other activities, with Workplace Manager and Department Managers.
Monitors Office Request helpdesk and at the direction of the Workplace Manager or Workplace Services Supervisor takes the appropriate action(s) needed.
Performs handyman tasks and physical hands-on work including minor repairs, installations, hanging pictures, and moving furniture and equipment.
Support the Workplace Manager or Workplace Services Supervisor with administrative duties, budget tracking, and expense reports.
Responsible for lobby and conference room operations, ensuring the lobby and conference rooms are monitored and maintained for cleanliness and a professional appearance.
File and retrieve corporate documents, records and reports.
Maintain regular and punctual attendance.
Comply with all company policies and procedures.
Assist with any other duties as assigned.

In addition to items listed for Workplace Services Coordinator I, a Workplace Services Coordinator II may also be responsible for the following:

Acts as the building safety committee chairperson, scheduling meetings, inspections, annual fire drill as well as takes minutes and posts the minutes appropriately.
Manages the Emergency Communication system with the Workplace Manager or Workplace Services Supervisor.
Will be the onsite point of contact for injury and incident reports and will ensure that proper procedures are followed if there is an injury which may include call for an ambulance if needed.
Prepares and submits required reports and documentation for workers compensation, disability and leaves of absence and FMLA..
Provides employees with guidance on incidence reports, workers compensation, disability and leaves of absence, FMLA processes.
Act as the site employee events committee chairperson, planning employee experience events within budget with direction from the Workplace Manager or Workplace Services Supervisor.
Monitors Office Request helpdesk and determines the appropriate action(s) needed.
Coordinates the cleaning services assignments.
Assists in training for new hires and existing employees.

Knowledge, Skills, and Abilities

Excellent oral and written communication skills; ability to communicate effectively with all levels of an organization including management.
Ability to deliver excellent customer service.
Capability of operating various office equipment including telephones, scanners and mail processing machines.
Flexibility in handling multiple projects simultaneously and accommodate shifting business priorities.
Exercise good judgment, common sense, and discretion, providing careful attention to detail.
Independently perform administrative assignments with a high degree of accuracy and under minimal supervision.
Knowledge of standard office administrative practices and procedures
Excellent planning, and organizational skills.
Self-motivated and takes initiative.
Attention to detail.
Ability to maintain confidentiality and exercise extreme discretion.

Qualifications (Experience and Education)

Able to execute at a task + project level independently.
Demonstrates sound judgement and decision-making ability.

Minimal supervision required.

May be able to mentor/train junior staff members.

Associates degree in Business, Communications, or related field, preferred.

3-5 years’ experience in a Workplace Services or Human Resources role, required.

Current/active driver’s license with clean DMV record and evidence of auto insurance, preferred.

Intermediate knowledge/proficiency in Microsoft office, required.

Physically able to lift to 30lbs.

A combination of training, education and experience that is equivalent to the qualifications listed above and that provides the required knowledge, skills, and abilities.

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.

Physical Job Demands

Job Classification/Family – (Administrative, Operations)

The physical job demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Job Type: Part-time

Pay: $22.15 - $25.47 per hour

Expected hours: 30 per week

Benefits:

401(k)
Dental insurance
Health insurance
Paid time off
Vision insurance

Schedule:

Monday to Friday
No weekends

Experience:

Customer service: 1 year (Preferred)

Ability to Commute:

Goleta, CA 93111 (Required)

Ability to Relocate:

Goleta, CA 93111: Relocate before starting work (Required)

Work Location: In person

Quick Apply

Administrative Coordinator jobs

Workplace Services Coordinator II

Senior Program Coordinator

Administrative Coordinator

Lifeguard

Billing Coordinator

Administrative Coordinator II

Genetic Counseling Administrative Coordinator

Director, Aviation Maintenance Technology Program - Cape Cod Community College

Engineering Coordinator

Scheduling Coordinator - Levy at Fiserv Forum

Land Development Administrative Coordinator

Coordinator, Sales Support

Administrative Coordinator

Warehouse Coordinator

Administrative Coordinator

Scheduling Coordinator

GM Coordinator

Administrative Coordinator

Senior Administrative Coordinator

Program Administrative Coordinator

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